Walk-in || Purchase Manager

Job Description -
Purchase Manager

Employee Name: Santosh pawar
Company: Anjali T. Precision
Position: Purchase Manager
Department: Purchase
Reporting To: Plant Head / Operations Head
Location: Nighoje & Chikhali Unit
Employement Type: Full Time
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Position Summary
The Purchase Head is responsible for leading and managing the organization's end-to-end procurement function by developing strategic sourcing plans, ensuring uninterrupted availability of raw materials, bought-out parts, consumables, tooling, capital equipment, services, and indirect materials required for manufacturing operations. The role is accountable for driving procurement excellence through effective supplier management, cost optimization, inventory planning, commercial negotiations, statutory compliance, and cross-functional collaboration.
The incumbent shall establish robust procurement processes, strengthen supplier relationships, improve procurement efficiency, and ensure the achievement of Quality, Cost, and Delivery (QCD) objectives. The Purchase Head is also responsible for leading the purchase team, monitoring departmental KPIs, implementing digital task management practices, and supporting continuous improvement initiatives to enhance operational performance and business profitability.

Key Roles & Responsibilities
1. Procurement Strategy & Planning

• Develop and implement procurement strategies aligned with the company's business objectives and operational requirements.
• Prepare annual procurement plans, sourcing strategies, and departmental budgets.
• Ensure uninterrupted availability of raw materials, bought-out parts, consumables, tooling, capital equipment, maintenance spares, and indirect materials.
• Establish procurement plans based on production forecasts, inventory levels, and customer demand.
• Drive strategic sourcing initiatives to improve procurement efficiency and supply chain reliability.
• Support business expansion through effective procurement planning and supplier development.

2. Vendor Development & Supplier Management

• Identify, evaluate, qualify, and approve new suppliers based on Quality, Cost, Delivery, and Technical Capability.
• Build long-term strategic relationships with key suppliers.
• Conduct supplier audits, capability assessments, and performance reviews.
• Monitor supplier performance using predefined KPIs and implement corrective actions where required.
• Lead supplier development initiatives to improve quality, delivery performance, responsiveness, and cost competitiveness.
• Resolve supplier-related quality, delivery, and commercial issues in coordination with internal stakeholders.

3. Purchase Operations & Material Procurement

• Oversee procurement of all direct and indirect materials required for manufacturing operations.
• Ensure timely release and follow-up of Purchase Orders (POs).
• Monitor order acknowledgements, supplier commitments, and delivery schedules.
• Coordinate with PPC, Production, Stores, Quality, Maintenance, NPD, and Finance to ensure smooth material flow.
• Ensure critical materials are available to avoid production interruptions.
• Monitor procurement lead times and expedite urgent material requirements whenever necessary.
• Ensure adherence to approved procurement procedures and authorization matrices.

4. Commercial Negotiation & Cost Management

• Lead commercial negotiations for pricing, payment terms, delivery schedules, warranty conditions, and contractual obligations.
• Develop and implement annual cost reduction and value engineering initiatives.
• Analyse market trends, commodity prices, and raw material fluctuations to support strategic sourcing decisions.
• Identify opportunities for supplier consolidation and procurement optimization.
• Achieve cost savings without compromising product quality or delivery performance.
• Monitor procurement budgets and control overall purchasing expenditure.

5. Contract Management & Compliance

• Finalize supplier contracts, annual rate agreements, and long-term supply agreements.
• Ensure all commercial agreements comply with company policies and statutory regulations.
• Maintain procurement documentation in accordance with ISO 9001, IATF 16949, and internal quality management systems.
• Ensure compliance with applicable legal, environmental, and ethical procurement standards.
• Support internal, customer, and external audits by maintaining complete procurement records and documentation.

6. Inventory & Supply Chain Coordination

• Monitor inventory levels and procurement schedules to maintain optimum stock levels.
• Coordinate closely with Stores to minimize excess inventory while preventing stock-outs.
• Review slow-moving, non-moving, and obsolete inventory and initiate corrective actions.
• Collaborate with PPC and Production to align procurement with manufacturing schedules.
• Improve inventory turnover through effective procurement planning.

7. Cross-Functional Coordination

• Work closely with PPC, Production, Stores, Quality Assurance, Finance, NPD, Maintenance, HR, and Operations to ensure smooth procurement operations.
• Support new product development by sourcing new materials, components, and suppliers.
• Participate in cross-functional meetings to resolve supply chain challenges.
• Ensure effective communication between suppliers and internal departments.

8. Team Leadership & Performance Management

• Lead, mentor, and develop the Purchase Department team.
• Allocate responsibilities and monitor workload distribution.
• Establish departmental objectives, KPIs, and performance targets.
• Conduct periodic performance reviews and provide coaching for continuous improvement.
• Identify training needs and support employee skill development.
• Foster a culture of accountability, collaboration, and continuous learning.

9. MIS, Reporting & Performance Monitoring

• Prepare and present daily, weekly, and monthly procurement reports to management.
• Monitor procurement KPIs and supplier performance metrics.
• Analyse procurement data to identify cost-saving opportunities and operational improvements.
• Prepare monthly purchase budget reports and cost-saving analysis.
• Track procurement lead times, supplier delivery performance, and purchasing efficiency.
• Maintain accurate procurement records and dashboards for management review.

10. Digital Task Management & Reporting
The Purchase Head shall ensure disciplined implementation of digital task management and performance reporting across the Purchase Department.
Responsibilities

• Use Microsoft Planner daily to plan, assign, monitor, and review all departmental procurement activities.
• Review all assigned tasks at the beginning of each working day and ensure timely completion within defined deadlines.
• Assign and delegate procurement activities to Purchase Managers, Purchase Engineers, Buyers, and departmental team members through Microsoft Planner.
• Monitor task progress, follow up on pending activities, and ensure timely closure of all assigned tasks.
• Update task status with appropriate remarks, supporting documents, and completion evidence.
• Conduct daily Planner review meetings with the purchase team to monitor operational progress.
• Escalate overdue or delayed procurement activities to the Operations Head along with corrective action plans.
• Fill and review the Daily Progress Report in the designated Google Sheet before the end of every working day.
• Ensure all completed work, pending purchase orders, supplier follow-ups, delivery delays, commercial issues, and action plans are accurately recorded.
• Maintain complete transparency, accountability, and digital tracking of all procurement activities.

11. Continuous Improvement

• Drive Lean Procurement and continuous improvement initiatives.
• Identify opportunities to automate procurement processes and improve operational efficiency.
• Standardize procurement procedures and documentation.
• Reduce procurement cycle time and improve supplier responsiveness.
• Promote innovation, value engineering, and strategic sourcing practices to enhance business competitiveness.

Key Performance Indicators (KPIs)
Operational KPIs

• Purchase Cost Savings
• Supplier On-Time Delivery (OTD)
• Supplier Quality Performance (PPM)
• Procurement Lead Time
• Purchase Order Cycle Time
• Inventory Optimisation
• Vendor Development
• Purchase Budget Compliance
• Material Availability for Production
• Emergency Purchase Reduction

Financial KPIs

• Annual Cost Reduction
• Procurement Budget Adherence
• Cost Avoidance Through Negotiation
• Inventory Carrying Cost Reduction

Digital KPIs

• 100% Microsoft Planner Compliance
• On-Time Task Completion
• Task Delegation Effectiveness
• Daily Google Sheet Reporting Compliance
• Departmental Task Closure Rate

Compliance KPIs

• ISO & IATF Compliance
• Supplier Audit Compliance
• Procurement Documentation Accuracy
• Zero Procurement Policy Violations

Educational Qualification

• Bachelor's Degree or Diploma in Mechanical Engineering, Industrial Engineering, Supply Chain Management, or a related discipline.
• MBA in Supply Chain Management, Operations Management, or Materials Management will be preferred.

Experience

• 1218 years of experience in manufacturing procurement, sourcing, and supply chain management.
• Minimum 5 years of experience in a leadership role managing procurement teams.
• Experience in automotive, precision engineering, CNC machining, industrial manufacturing, or export-oriented organizations will be preferred.

Technical Skills

• Strategic Sourcing
• Vendor Development & Supplier Evaluation
• Procurement Planning
• Commercial Negotiation
• Contract Management
• Supply Chain Management
• Inventory Planning
• Cost Analysis & Value Engineering
• ERP Systems (SAP, Oracle, Microsoft Dynamics, PMTrack ERP, etc.)
• Advanced Microsoft Excel
• Microsoft Planner
• Google Sheets
• Power BI (Preferred)
• MIS & KPI Reporting
• ISO 9001 & IATF 16949 Knowledge

Behavioural Competencies

• Strategic Leadership
• Commercial Acumen
• Strong Negotiation Skills
• Decision Making
• Analytical Thinking
• Financial Awareness
• Planning & Organising
• Cross-Functional Coordination
• Problem Solving
• Team Leadership & Coaching
• Communication & Influencing Skills
• Accountability
• Change Management
• Result Orientation

Authority Matrix
The Purchase Head is authorised to:

• Approve procurement plans, sourcing strategies, and supplier selection recommendations.
• Negotiate and approve commercial terms within the approved authority limits.
• Allocate departmental responsibilities and monitor team performance.
• Assign and review departmental tasks through Microsoft Planner.
• Recommend supplier approval, suspension, or development actions.
• Escalate procurement risks and supply chain issues to the Operations Head.
• Recommend procurement policy improvements and strategic sourcing initiatives.

Internal Working Relationships

• Operations Head
• Plant Head
• PPC Department
• Production Department
• Stores & Warehouse
• Quality Assurance
• Finance & Accounts
• NPD Department
• Maintenance Department
• HR & Administration
• Dispatch & Logistics

External Working Relationships

• Suppliers & Vendors
• Service Providers
• Tooling Manufacturers
• Logistics Partners
• Consultants
• Government & Statutory Authorities (where applicable)