Walk-in || Purchase Executive

Procurement & Sourcing

• Identify, evaluate, and onboard reliable vendors for raw materials, packing materials, spares, and consumables
• Float RFQs/RFPs, negotiate pricing, payment terms, and delivery schedules
• Issue and follow up on Purchase Orders (POs) as per production/indent requirements

Vendor Management

• Maintain and update approved vendor list (AVL)
• Conduct periodic vendor evaluation on quality, delivery, and pricing performance
• Resolve disputes related to quality rejections, short supply, or delayed deliveries

Inventory & Planning Coordination

• Coordinate with Production, Stores, and Quality departments to plan material requirements
• Monitor stock levels to avoid production stoppages or excess inventory
• Track material in-transit and expedite critical/urgent orders

Cost & Budget Control

• Negotiate best pricing without compromising quality
• Track and report cost savings and purchase budget variance
• Compare quotations and prepare comparative statements

Documentation & Compliance

• Maintain PO records, contracts, rate agreements, and vendor documentation
• Ensure compliance with GST, import/export norms (if applicable), and company procurement policy
• Coordinate with Accounts for invoice verification, GRN matching, and payment processing

Quality Coordination

• Liaise with QC/QA for incoming material inspection and rejection handling
• Ensure supplier corrective actions (SCAR) for repeated quality issues

Reporting

• Prepare MIS reports: pending POs, vendor performance, cost trends, delivery delays
• Report to management on procurement KPIs

Required Qualifications

• Education: B.E./B.Tech (Mechanical/Industrial/Production) or B.Com/BBA; MBA/PGDM in Materials Management or Supply Chain preferred
• Experience: minimum 2 years in purchase/procurement, preferably in a manufacturing/industrial setup

Key Skills

• Strong negotiation and vendor management skills
• Knowledge of procurement processes, Incoterms, and contract basics
• Proficiency in ERP systems (SAP MM, Oracle, Tally, or similar) and MS Excel
• Understanding of raw materials/components relevant to the industry (metals, plastics, electricals, packaging, etc.)
• Analytical skills for cost comparison and budgeting
• Good communication and cross-functional coordination

Key Performance Indicators (KPIs)

• On-time delivery rate of purchased materials
• Cost savings achieved vs. budget
• Vendor rejection/quality rejection rate
• PO cycle time (indent to PO issuance)
• Inventory carrying cost / stockout incidents