Walk-in || Personal Assistant

Role & responsibilities

• Manage daily calendars, appointments, meetings, and schedules.
• Coordinate and prioritize meetings and commitments.
• Handle emails, phone calls, correspondence, and other communications.
• Prepare documents, reports, presentations, and meeting materials.
• Take meeting notes and maintain action-item records.
• Arrange business and personal travel, including transportation and accommodation.
• Manage expense records, invoices, bills, and reimbursement documentation.
• Organize and maintain confidential files, documents, and records.
• Follow up on pending tasks and ensure deadlines are met.
• Coordinate with employees, clients, vendors, and external contacts.
• Conduct research and prepare information as requested.
• Assist with personal errands and administrative tasks when required.
• Maintain confidentiality regarding personal, financial, and business information.
• Monitor important dates, appointments, renewals, and other commitments.
• Assist with planning events, meetings, and special occasions.
• Handle multiple tasks efficiently and adapt to changing priorities.
• Perform other duties as assigned by the executive or employer.

Preferred candidate profile

• Bachelors degree or equivalent qualification is preferred.
• Previous experience as a Personal Assistant, Executive Assistant, Office Assistant, or in a similar administrative role is an advantage.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office, Google Workspace, email, and calendar-management tools.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Professional, polite, and presentable personality.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• High level of discretion, confidentiality, and integrity.
• Flexible and adaptable to changing schedules and priorities.
• Proactive approach with the ability to anticipate requirements.

Perks and benefits

• Organization and time management
• Communication and interpersonal skills
• Confidentiality and discretion
• Multitasking and prioritization
• Problem-solving
• Attention to detail
• Professionalism and reliability
• Initiative and proactive thinking
• Calendar and schedule management
• Relationship and coordination skills