Walk-in || Personal Assistant (Only Female)

Fragrance / Perfume Manufacturing Industry UAE

Designation:- Personal Assistant (Only Female)

Interview Location:- Bangalore(Face to Face)

Job Location:- Dubai and Sharjah, United Arab Emirates

Work Mode:- On-site

Experience:- 4 + Years

Industry:- Fragrance / Beauty / Ingredients / Manufacturing

Job Summary:-

We are looking for a proactive, well-organized, and discreet Personal Assistant to provide comprehensive administrative and personal support to CEO. The ideal candidate will manage schedules, correspondence, travel, and day-to-day tasks with a high level of

confidentiality, accuracy, and professionalism, while anticipating needs and handling matters independently.

Key Responsibilities:-

• Manage and coordinate the executive's calendar, appointments, and meetings, resolving scheduling conflicts proactively.
• Handle correspondence (emails, calls, messages) on behalf of the executive, drafting responses where required.
• Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries.
• Coordinate both business and personal errands, appointments, and requirements as needed.
• Prepare reports, presentations, and documents; maintain organized filing systems (digital and physical).
• Liaise with internal departments, external clients, vendors, and stakeholders on behalf of the executive.
• Organize meetings, take minutes, and follow up on action items.
• Manage confidential information with the utmost discretion.
• Handle expense reports, invoices, and basic budget tracking.
• Plan and coordinate events, both corporate and personal, as required.
• Anticipate the executive's needs and proactively resolve issues before they arise.

Requirements:-

• Looking for a female assistant with 4-6+ years of experience as a Personal Assistant, Executive Assistant, or similar role, ideally supporting senior management/leadership.
• Excellent verbal and written English communication skills.
• Strong organizational and multitasking skills with keen attention to detail.
• High level of discretion and ability to handle confidential matters professionally.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar/scheduling tools.
• Ability to work independently, take initiative, and manage priorities under pressure.
• Flexible and available to work outside standard hours when required. Prior experience in Fragrance Industry is an advantage.

Interested Candidate can send your resume on [email removed]

Or can What's App me on ([phone removed]).