Walk-in || Office Administrator

JOB DESCRIPTION OFFICE ADMIN EXECUTIVE

Designation: Office Admin Executive
Department: Administration
Industry: Manufacturing / Chemical Industry
Qualification: Bcom, MBA
Experience: 3-5 Years
Location: Malur, Karnataka
Reporting To: Admin Manager / Factory Manager

Job Purpose

To manage day-to-day office administration activities, ensure smooth functioning of office facilities, coordinate with employees and vendors, and maintain administrative records and services.

Key Responsibilities

1. Manage day-to-day office administration and ensure smooth office operations.
2. Coordinate with employees, vendors, service providers and external agencies.
3. Maintain office records, registers, files and administrative documents.
4. Handle office supplies, stationery and other administrative requirements.
5. Monitor housekeeping, cleanliness and general maintenance of office premises.
6. Coordinate maintenance and repair activities for office facilities and equipment.
7. Manage visitor coordination and office access-related activities.
8. Coordinate travel, accommodation and other arrangements for employees and management, when required.
9. Handle courier, dispatch and incoming/outgoing correspondence.
10. Maintain records of office assets, equipment and other administrative items.
11. Coordinate with security, housekeeping, transport and other support services.
12. Follow up with vendors regarding services, bills, quotations and required documents.
13. Assist in organizing meetings, events and other office activities.
14. Support HR and other departments in administrative activities whenever required.
15. Prepare basic administrative reports and maintain records in MS Excel.
16. Ensure compliance with company administrative policies, procedures and safety requirements.
17. Perform any other administrative duties assigned by the reporting manager.

Required Skills

• Office administration and coordination
• Vendor and service-provider coordination
• Good communication skills
• MS Office, MS Excel, Tally (Mandatory)
• Documentation and record maintenance
• Time management and multitasking
• Problem-solving and follow-up skills
• Good interpersonal skills
• Basic knowledge of office facilities and maintenance
• Ability to coordinate with multiple departments

Preferred Candidate Profile

• Graduate in any discipline
• 3-5 years of experience in office administration
• Experience in a manufacturing/chemical industry will be preferred
• Good communication and coordination skills
• Proactive and responsible approach
• Ability to handle multiple administrative activities independently