Walk-in || Office Administration Executive

Role & responsibilities

• Handle day-to-day office administration and back-office operations.
• Prepare and maintain documents, reports, statements and office records.
• Prepare offers, quotations, Proforma Invoices (PIs), invoices and other commercial documents using Excel/Word.
• Prepare and maintain Excel sheets, MIS reports, trackers and data records.
• Draft professional emails to clients, vendors and internal teams based on the information/gist provided.
• Handle routine email correspondence and ensure timely responses and follow-ups.
• Coordinate with internal departments regarding orders, documentation, deliveries, payments and other operational requirements.

Preferred candidate profile

• Good working knowledge of MS Excel and MS Word is essential.
• Good written and verbal English communication skills.
• Good typing speed and accuracy.
• Basic understanding of commercial documentation and Excel-based calculations.
• Smart, professional and well-organized.
• Able to understand instructions quickly.
• Proactive and responsible.
• Comfortable handling multiple tasks independently.
• Able to work with minimal supervision in a fast-paced office environment.