Walk-in || Human Resource Recruitment Specialist

Job Description HR Recruitment Specialist

Position: HR Recruitment Specialist
Department: Human Resources
Location: Mumbai
Reporting to: HR Manager / Senior HR Manager
Industry: (Office Automation / Technology / Services )
Experience Required: 3-7 years in end to end recruitment

Role Summary

We are seeking an experienced and proactive HR Recruitment Specialist to manage the full recruitment lifecycle for the organization. The ideal candidate will be responsible for sourcing top talent, driving hiring processes, building strong candidate pipelines, and ensuring a seamless candidate experience. The role requires hands-on recruitment expertise, strategic hiring capability, strong stakeholder management, and proficiency with HRMS and ATS systems.

Key Responsibilities

1. Talent Acquisition & Sourcing

• Manage end-to-end recruitment for all levels including junior, mid, senior, and niche roles.
• Develop and execute effective sourcing strategies through job portals, social media, headhunting, networking, referrals, and campus tie-ups.
• Create and maintain a robust pipeline of qualified candidates for business continuity.
• Conduct proactive market mapping for critical and future roles.

2. Screening & Assessment

• Review resumes and shortlist candidates based on job requirements and competencies.
• Conduct initial HR screening calls to evaluate experience, skills, salary fitment, and cultural alignment.
• Schedule and coordinate technical rounds, panel interviews, and leadership discussions.
• Administer skill assessments, psychometric tests, and role-specific evaluation tools (if applicable).

3. Interview Coordination & Candidate Management

• Coordinate interviews with hiring managers and ensure smooth scheduling.
• Communicate professionally with candidates throughout the process, ensuring a positive experience.
• Maintain candidate engagement from sourcing to final selection and joining.
• Provide timely feedback to candidates and closure communication.

4. Offer Management

• Conduct salary benchmarking and compensation fitment for new hires.
• Manage offer roll-out, negotiation, and acceptance process.
• Monitor prejoining formalities, background checks, and documentation.

5. Recruitment Operations

• Prepare and maintain recruitment trackers, dashboards, and hiring reports.
• Maintain accurate data on HRMS / ATS platforms and ensure timely updates.
• Ensure all roles are closed within defined TAT (Turnaround Time).
• Track recruitment KPIs including cost per hire, source effectiveness, and hiring quality.

6. Stakeholder Management

• Collaborate closely with department heads to understand manpower requirements.
• Conduct hiring strategy discussions with business leaders.
• Provide regular updates on hiring progress, challenges, and solutions.
• Build strong internal relationships to ensure alignment and support.

7. Employer Branding

• Support employer branding initiatives social posts, events, job fair participation, etc.
• Work with marketing teams to enhance candidate engagement and visibility.
• Promote positive messaging about the organization across recruitment channels.

8. Compliance & Process Excellence

• Ensure adherence to recruitment policies, hiring guidelines, and labour laws.
• Suggest and implement process improvements to enhance efficiency and quality of hiring.
• Maintain confidentiality and integrity in all hiring activities.

Profile Requirements

• Bachelors/Masters degree in Human Resources, Business Administration, or related field.
• 3-7 years of proven experience in end-to-end recruitment.
• Strong knowledge of hiring practices, talent sourcing, interviewing techniques, and job evaluation.
• Experience using HRMS, ATS, and sourcing tools such as Naukri, LinkedIn, Indeed, etc.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to handle multiple positions simultaneously in a fast-paced environment.
• Strong analytical, planning, and organizational skills.
• High level of integrity, confidentiality, and professionalism.

Key Competencies

• Talent Sourcing & Networking
• Stakeholder Management
• Screening & Interviewing
• Negotiation & Offer Closing
• Analytical & Reporting Skills
• Time Management & Prioritization
• Candidate Relationship Management
• Process Improvement Mindset