Walk-in || Human Resource Executive (On Contract)

Role & responsibilities

We are looking for a proactive and detail-oriented Talent Acquisition Operations professional on Contract; to support end-to-end recruitment operations and ensure a seamless hiring process. The role will work closely with the Talent Acquisition team, hiring managers, candidates, recruitment partners and internal stakeholders to drive timely recruitment coordination, documentation, reporting and process compliance.

Key Responsibilities

1. Talent Acquisition Operations

• Support day-to-day recruitment operations across various functions and locations.
• Coordinate the recruitment lifecycle from requisition initiation through candidate joining.
• Maintain and track open positions, candidate pipelines, interview status, offers, and joining status.
• Ensure recruitment activities are completed within defined timelines and processes.
• Follow up with candidates and stakeholders to minimize delays and candidate drop-offs.

2. Interview & Candidate Coordination

• Coordinate interview schedules between candidates, recruiters, and hiring managers.
• Ensure timely communication of interview details, changes, and feedback.
• Maintain regular engagement with selected candidates until their date of joining.
• Support a professional and seamless candidate experience throughout the hiring process.

3. Offer & Pre-Joining Management

• Coordinate collection and validation of candidate documents required for offer processing.
• Support preparation and release of offers in coordination with the internal TA/HR team.
• Track offer acceptance, notice periods, expected joining dates, and candidate documentation.
• Conduct regular follow-ups with offered candidates and highlight potential joining risks.
• Coordinate pre-employment requirements, including background verification documentation, wherever applicable.

4. Recruitment MIS & Reporting

• Maintain accurate and updated recruitment trackers and databases.
• Prepare daily, weekly, and monthly recruitment MIS covering key metrics such as:
• Open positions
• Positions closed
• Candidate pipeline
• Interview status
• Offers released and accepted
• Offer-to-join ratio
• Candidate dropouts
• Ageing of vacancies
• Recruitment turnaround time
• Ensure high levels of data accuracy and provide timely reports to stakeholders.

5. Vendor & Recruitment Partner Coordination

• Coordinate with recruitment agencies and third-party hiring partners for candidate pipelines and recruitment updates.
• Track candidate submissions and ensure adherence to agreed processes.
• Maintain vendor-related recruitment data and support periodic reviews of vendor performance.
• Ensure appropriate coordination between vendors, recruiters, candidates, and hiring managers

Preferred candidate profile :

• Strong understanding of Talent Acquisition and recruitment operations
• Excellent coordination and stakeholder management skills
• Good working knowledge of Microsoft Excel, including filters, lookups, pivot tables, and basic reporting
• Strong recruitment MIS and data-management capabilities
• Good verbal and written communication skills
• Strong attention to detail and documentation discipline
• Ability to manage multiple positions and priorities simultaneously
• Ability to work effectively in a fast-paced, target-oriented environment
• Good follow-up and closure orientation
• Familiarity with an ATS/HRMS would be an advantage