Walk-in || Hr Executive And Recruiter

Roles and Responsibilities HR Executive

1. Recruitment and Selection
• Coordinate with department heads to identify manpower requirements and obtain approved requisitions.
• Source, screen, and shortlist candidates through job portals, referrals, and other recruitment channels.
• Schedule interviews, coordinate assessments, and follow up on selection decisions.
• Coordinate salary approvals, offer issuance, and joining confirmation.
• Maintain recruitment trackers and ensure timely closure of approved vacancies.
2. Joining Formalities and Employee Onboarding
• Complete joining formalities and employee induction.
• Collect and verify employee documents and maintain personnel files.
• Coordinate appointment letters, employee ID creation, email access, and HRMS registration.
• Ensure timely completion of onboarding documentation and departmental handover.
3. Attendance and Leave Management
• Monitor daily attendance, biometric records, missed punches, and leave applications.
• Coordinate with employees and reporting managers for attendance regularization.
• Maintain attendance registers and leave records.
• Ensure timely submission of accurate attendance inputs for monthly payroll processing.
4. Payroll Coordination
• Compile and validate monthly payroll inputs, including attendance, leave, new joiners, resignations, transfers, salary revisions, and other approved changes.
• Coordinate with Finance and Payroll teams to resolve discrepancies.
• Track salary-related employee queries and ensure timely follow-up.
• Maintain confidentiality and accuracy of employee compensation data.
5. Employee Records and HR Documentation
• Maintain updated employee master data and personnel files.
• Prepare and coordinate HR letters, including appointment, confirmation, transfer, and experience letters, as authorized.
• Update employee movements, designations, reporting structures, and other changes in HRMS.
• Ensure proper filing, record retention, and confidentiality of employee information.
6. Employee Engagement and Grievance Handling
• Coordinate employee engagement activities, birthday celebrations, welfare initiatives, and internal communication.
• Address routine employee queries and escalate sensitive matters to the HR Manager.
• Support employee counselling, grievance documentation, and disciplinary procedures as directed.
• Assist in employee feedback initiatives and retention activities.

1. Statutory Compliance and HR Audit
• Coordinate documentation and data required for applicable statutory compliance, including PF, ESI, professional tax, and other requirements.
• Maintain statutory records and support internal and external HR audits.
• Ensure adherence to company policies, HR procedures, and established SOPs.
• Follow up on audit observations and ensure timely closure of assigned actions.
2. Employee Separation and Full & Final Settlement
• Coordinate resignation acceptance documentation, notice-period tracking, and exit formalities.
• Obtain handover confirmation, asset clearance, and No-Dues approvals from concerned departments.
• Conduct or coordinate exit interviews and maintain exit records.
• Submit accurate separation details and supporting documents for Full & Final settlement processing.
3. HR MIS and Reporting
• Prepare daily, weekly, and monthly HR reports as required.
• Maintain manpower, vacancy, recruitment, attendance, absenteeism, and attrition trackers.
• Monitor probation, confirmation, employee transfers, and other HR-related timelines.
• Submit accurate reports to the HR Manager within defined deadlines.
4. Multi-Location HR Coordination
• Coordinate HR activities across assigned branches and locations.
• Follow up with Branch Heads and Department Heads for manpower, attendance, documentation, and employee-related matters.
• Ensure uniform implementation of HR policies and processes across locations.
• Conduct periodic reviews of pending HR activities and ensure timely closure.
5. General HR Administration
• Coordinate employee ID cards, uniforms, access requirements, and other HR-related administrative activities.
• Maintain records of employee assets and coordinate with IT and Administration for issuance and return.
• Support HR initiatives, policy communication, and process improvement activities.
• Perform additional HR responsibilities assigned by the HR Manager from time to time.

Key Expectation: Demonstrate ownership, accountability, accuracy, confidentiality, and timely execution of all assigned HR activities while ensuring compliance with company policies and procedures.

Preferred Candidate Profile

• Graduate in HR, Business Administration, Commerce, or a related discipline. MBA / PGDM in HR will be an added advantage.
• 24 years of experience in HR operations, recruitment, and generalist HR activities.
• Experience in the automobile, automotive dealership, retail, or service industry will be preferred.
• Good knowledge of recruitment, onboarding, attendance management, payroll coordination, employee documentation, and HR MIS.
• Proficiency in MS Excel, Word, PowerPoint, and HRMS applications.
• Strong communication, interpersonal, coordination, and follow-up skills.
• Ability to manage multiple HR activities and coordinate with employees and department heads across locations.
• High level of ownership, accountability, attention to detail, and confidentiality.
• Proactive approach with the ability to work independently and complete assigned tasks within defined timelines.
• Willingness to travel to branch locations as required.