Walk-in || HR and Admin Executive

JOB DESCRIPTION

HR, Payroll & Admin Executive

Male candidate having similar experience living in PCMC area and immediate joiner will be preferred.

Company: Doshi Engineering
Industry: Fastener Manufacturing
Location: Chikhali, Pune
Department: Human Resources & Administration
Designation: HR & Admin Executive (Company On roll position) Bus on fixed routes and Canteen facility is available
Reporting To: HR Manager
Experience: 36 Years

Salary: 35K CTC Per month
Education: MBA / PGDM – HR or B. Com / BBA with relevant HR experience

Email ID: - [email removed]

You can also come down for walk in interview from Tuesday to Saturday (3-5 Pm)

1. Job Purpose

To manage day-to-day HR operations, payroll processing, statutory compliance, employee records, recruitment coordination and plant administration while ensuring smooth and disciplined HR & Admin operations at the manufacturing facility.

The role will be responsible for supporting both shop-floor workers and staff employees and coordinating closely with Production, Quality, Maintenance, PPC, Stores and other departments.

2. Key Responsibilities

A. HR Operations

• Manage day-to-day HR activities for staff and shop-floor employees.
• Maintain accurate and updated employee personal files and HR records.
• Handle employee joining, induction, documentation and onboarding formalities.
• Manage employee confirmation, transfers, promotions and exit formalities.
• Maintain attendance, leave and overtime records.
• Address employee queries related to HR policies, attendance, salary and benefits.
• Support employee engagement and retention initiatives.
• Maintain HR MIS and prepare monthly HR reports.
• Coordinate employee communication regarding company policies, rules and procedures.
• Support disciplinary actions, warning letters, show-cause notices and absenteeism cases.

B. Payroll Management

• Prepare and process monthly payroll accurately and within defined timelines.
• Verify attendance, leave, overtime, incentives, deductions and other payroll inputs.
• Coordinate with payroll processing vendors, if applicable.
• Handle salary-related queries and resolve discrepancies.
• Prepare salary statements and payroll MIS.
• Process full & final settlement for exiting employees.
• Ensure proper calculation of statutory deductions and employee benefits.
• Maintain payroll-related records and documentation.

C. Statutory Compliance

• Ensure compliance with applicable labour laws and statutory requirements.
• Coordinate PF, ESIC, PT, LWF, Bonus, Gratuity and other applicable statutory compliances.
• Coordinate monthly statutory returns, challans and payments with consultants/vendors.
• Maintain statutory registers and employee compliance records.
• Support labour inspections, audits and statutory documentation.
• Maintain records related to contractors and contract labour compliance.
• Monitor compliance related to minimum wages, working hours, overtime and leave requirements.

D. Factory Administration

• Manage day-to-day plant administrative activities.
• Coordinate housekeeping, security, transport, canteen and other facility services.
• Monitor attendance and performance of security/housekeeping/canteen agencies.
• Manage employee welfare facilities.
• Coordinate uniforms, ID cards, PPE and other employee requirements.
• Maintain office and administrative records.
• Coordinate maintenance of common facilities and workplace infrastructure.
• Support purchase/procurement of routine HR & Admin requirements.
• Ensure proper implementation of workplace rules and discipline.

E. Canteen & Employee Welfare

• Monitor canteen operations and hygiene standards.
• Coordinate with the canteen contractor/vendor.
• Maintain subsidized canteen records, if applicable.
• Monitor employee welfare facilities.
• Handle employee welfare-related requirements and complaints.
• Support statutory welfare requirements applicable to the manufacturing plant.

F. HR MIS & Reporting

Prepare and maintain:

• Daily manpower report
• Monthly attendance report
• Payroll MIS
• Overtime report
• Attrition report
• Recruitment tracker
• Manpower status
• Absenteeism report
• Leave report
• Training MIS
• Employee master data
• Contractor manpower report
• Statutory compliance tracker
• HR monthly dashboard

3. Manufacturing HR Responsibilities

The candidate should have practical exposure to HR activities in a manufacturing environment, including:

• Shop-floor manpower management
• Shift-wise manpower planning
• Worker attendance and overtime
• Contract labour management
• Production incentive/attendance incentive, if applicable
• Employee discipline
• Absenteeism control
• Labour relations
• Canteen and welfare management
• Factory statutory compliance

Software Skills

• MS Excel – Mandatory
• MS Word & PowerPoint
• HRMS / Payroll software
• Knowledge of ERP/ HRIS will be an advantage

4. Desired Candidate Profile

• 3–6 years of relevant experience in HR, Payroll & Administration, preferably from a manufacturing company.
• Experience in handling both staff and shop-floor workforce.
• Good exposure to payroll and statutory compliance.
• Should be comfortable working in a factory/plant environment.
• Strong knowledge of MS Excel.
• Good communication skills in English, Hindi and Marathi will be preferred.
• Should be proactive, disciplined, responsible and approachable.
• Immediate joiners will be preferred.

5. Personal Attributes

• High integrity and confidentiality
• Ownership-oriented approach
• Positive attitude
• Strong interpersonal skills
• Ability to handle pressure
• Good decision-making ability
• Strong follow-up
• Employee-friendly but disciplined approach
• Willingness to work closely with shop-floor employees and management