Walk-in || Front Desk Administrator

Job Title: Admin Executive / Front Office Executive

Job Summary

We are looking for a proactive and organized Admin Executive / Front Office Executive to manage the day-to-day administrative operations of the office. The ideal candidate will be responsible for front desk management, visitor handling, office administration, vendor coordination, facility management, and providing administrative support to ensure smooth office operations.

Key Responsibilities

• Manage the front desk and greet visitors in a professional manner.
• Handle incoming calls, emails, and courier services.
• Coordinate meeting room bookings and maintain visitor records.
• Manage office supplies, stationery, pantry inventory, and procurement.
• Coordinate with vendors for office maintenance, housekeeping, security, and other facility-related services.
• Ensure the office premises are clean, organized, and well-maintained.
• Maintain office assets, inventory records, and administrative documentation.
• Process purchase requests and coordinate with vendors for quotations and deliveries.
• Handle travel bookings, hotel reservations, and logistics for employees and guests as required.
• Support HR in onboarding activities, employee documentation, attendance records, and other administrative tasks.
• Maintain records of invoices, bills, AMC contracts, and office-related expenses.
• Coordinate with internal departments for smooth administrative operations.
• Assist management with reports, MIS, and other administrative assignments.

Required Qualifications

• Bachelor's degree in any discipline.
• 14 years of experience in office administration, front office, or administrative support.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook, and PowerPoint).
• Experience in vendor management and facility coordination is preferred.
• Ability to multitask, prioritize work, and meet deadlines.
• Professional appearance and positive attitude.

Preferred Skills

• Front Office Management
• Office Administration
• Vendor Management
• Facility Management
• Visitor Management
• Call Handling (EPABX)
• Travel Coordination
• Inventory & Asset Management
• Documentation & Record Keeping
• MIS Reporting
• Purchase Coordination
• Excellent organizational and communication skills

Job Location

Bengaluru

Experience

14 Years

Employment Type

Full-time

Role: OtherIndustry Type: Telecom / ISPDepartment: OtherEmployment Type: Full Time, PermanentRole Category: OtherEducationUG: Any GraduateKey SkillsSkills highlighted with ‘‘ are preferred keyskillsAdministration WorkVendor CoordinationFront DeskHousekeeping ManagementOffice Coordination