Walk-in || Export Documentation Executive

Role & Responsibilities:

• Prepare and verify export documentation for shipments from order confirmation until shipment completion.
• Prepare Commercial Invoices, Packing Lists, Shipping Instructions and other export-related documents.
• Coordinate with CHA, freight forwarders, shipping lines, transporters and other logistics partners for smooth shipment execution.
• Prepare and coordinate Shipping Bill documentation and verify shipping bill details before and after filing.
• Handle export documentation related to Bill of Lading, Certificate of Origin, Fumigation Certificate, Phytosanitary Certificate, Health Certificate and other product/country-specific certificates.
• Coordinate with banks for export-related documentation, submission of documents and follow-up for payment realization.
• Maintain proper records of shipping documents, export invoices, BRC/e-BRC and shipment files.
• Coordinate with the accounts team regarding export invoices, GST-related export documentation and payment realization.
• Work on ICEGATE, DGFT and other relevant government/export portals as required.
• Assist in tracking RoDTEP, drawback, Advance Authorisation and other export-related benefits and documentation.
• Coordinate with internal purchase, sales, warehouse, logistics and finance teams to ensure accurate and timely documentation.
• Check shipping documents carefully to avoid discrepancies, delays, penalties and amendments.
• Maintain shipment-wise documentation and ensure all records are complete and properly filed.
• Follow up with relevant authorities, banks, CHA and logistics partners for pending documents and approvals.

Preferred Candidate Profile:

• Minimum 1 year of experience in Export Documentation / Import-Export Documentation.
• Experience working with an export house, merchant exporter, FMCG/food exporter or trading company will be preferred.
• Working knowledge of ICEGATE, DGFT, Shipping Bills and export documentation.
• Knowledge of e-BRC, RoDTEP, drawback, LUT and export-related GST procedures will be an advantage.
• Good knowledge of Commercial Invoice, Packing List, Bill of Lading and Certificate of Origin.
• Good coordination and follow-up skills with CHA, freight forwarders, shipping lines and banks.
• Strong attention to detail and ability to identify documentation discrepancies.
• Good knowledge of MS Excel and basic computer applications.
• Graduate in B.Com, BBA, BBM or a related field.
• Good written and spoken English.
• Should be organised, responsible and capable of handling multiple shipments simultaneously.

What We Offer:

• Opportunity to work with an established export business and gain practical exposure to international trade.
• Exposure to multiple export products, international markets and shipping processes.
• Opportunity to develop expertise in export documentation, DGFT, ICEGATE and international logistics.
• Growth opportunities based on performance and experience.