Walk-in || Executive

Role & responsibilities

Travel Desk Management

a)Economize Travel cost by arranging tickets judiciously. Take advise & inputs of Manager as and when required

b)Coordinate end-to-end domestic travel arrangements, including flight, hotel, rail, and ground transportation bookings.

c)Manage international travel bookings, including flights, accommodation, travel insurance, and itinerary planning.

d)Coordinate visa processing and travel documentation, ensuring timely submission, tracking visa validity, monitoring passport expiry, and facilitating

passport renewals.

e)Liaise with embassies, consulates, travel agencies, and internal stakeholders to ensure compliance with international travel and immigration

requirements.

f)Maintain travel records, booking documentation, travel MIS, vendor relationships, and provide timely assistance to employees and customers for all

travel-related queries.

g)Channel Partners(CP) MEET ARRANGEMENTS-travel ticekt , local travel and accommodation arrangements and send mail to concern person

h) coordinate with travel vendors, hotels, airlines, and tour operators to design and manage domestic and international holiday packages, ensuring

seamless travel experiences and timely customer support.

Front Desk Management

a)Handle Incoming & Outgoing phone calls through Intercom Console

b)Handle couriers, maintain despatch register for incoming & outgoing

c)Handle Visitors as appropriate

d)Employee engagement initiatives and budget allocation for all three locations.

e)vendor Agreements Checking for renewals

f)Responsible for general office housekeeping, stationery management, and coordination with contract housekeeping staff.

g)Responsible for housekeeping attendance, addressing related issues and ensuring timely escalation

h)Coordinate for Trainings, Meetings to be held at Corporate Office

i)Manage facilities service like AC, Electrical, Tea vending machines, plumbing, carpentary, etc.

j)Handle Bills, approvals, safe despatch of internal documents to the concerned departments

k)Provide Visiting Cards to the New Joinees on the date of their joining

l)Provide ID Cards to the New Joinees on the date of their Joining

m)Maintain & Manage the Travel Workflow with proper approvals

n)Doctors Training - Accommodation and Local travel arrangements

o)Change in designation, mobile number, and work location ID card and visiting card processing.

p)Coordinate with the Team for Distribution of Gift items, Tshirts, Diaries, etc. during special occasion

q)Closing of Bills from 25th to 30th every month and get signed from HOD's and Sent to Finance dept. for Payment

r) Prepare, review, and submit the monthly travel statement on or before the 30th of each month.

s)Any other activity / assignment that will be assigned to you from time to time.

Preferred candidate profile

Good Experience in Flight booking Visa Processing and Hotel Booking

Skills

Candidate should have goof communication in english.

Candidate residing between 5km of radius can apply.

Preferred candidate profile

Should be a graduate from any stream freshers who have completed degree in Travel and Tourism can be considered.

Timing : 9.15 am to 6 pm.