Walk-in || Executive Intern

Role & responsibilities

Administrative and Executive Support

• Provide administrative and operational support to the Managing Directors Office.
• Manage daily office activities, correspondence, and administrative requirements.
• Coordinate meetings, appointments, schedules, and follow-ups as required.
• Assist in preparing meeting agendas, presentations, reports, and other official documents.

Documentation and Record Management

• Prepare, organize, maintain, and update physical and digital records.
• Handle scanning, printing, photocopying, and digitization of documents.
• Ensure proper naming, filing, indexing, and storage of scanned documents for easy retrieval.
• Maintain systematic records of confidential files, letters, reports, agreements, and other official documents.
• Ensure documents are complete, accurate, and properly maintained.

Correspondence and Communication

• Draft, format, and proofread official letters, emails, memos, and other communications.
• Coordinate with internal departments and external stakeholders on behalf of the Managing Directors Office.
• Track incoming and outgoing correspondence and ensure timely responses and follow-ups.

Coordination and Follow-up

• Coordinate with various departments to collect information, reports, and required documents.
• Follow up on pending tasks, approvals, and action items assigned by the Managing Director.
• Maintain records of instructions and decisions and monitor their implementation.
• Ensure timely communication of updates to the concerned departments.

Data Entry and Reporting

• Enter, update, and maintain information in spreadsheets, databases, and office management systems.
• Prepare status reports, summaries, trackers, and other documents as required.
• Verify the accuracy and completeness of data before submission.
• Assist in compiling information for management reviews and presentations.

Confidentiality and Compliance

• Maintain strict confidentiality of sensitive business information, management decisions, and official correspondence.
• Ensure the safe handling, storage, and authorized sharing of documents.
• Follow company policies and procedures relating to documentation, record retention, and information security.

General Office Administration

• Manage the dispatch and receipt of documents, couriers, and official communications.
• Maintain stationery and other office supplies required for the smooth functioning of the office.
• Support other administrative activities and special assignments entrusted by the Managing Director.
• Ensure all assigned tasks are completed accurately and within stipulated timelines.

Preferred candidate profile

• Good organizational and documentation skills.
• Proficiency in MS Office, particularly Word, Excel, and Outlook.
• Knowledge of scanning, digital filing, and electronic document management.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Professionalism, discretion, and a high level of confidentiality.