Walk-in || Executive Assistant To Managing Director

Key Responsibilities -

1. Calendar & Schedule Management

• Proactively manage and maintain the MDs complex daily, weekly, and long-term calendars.
• Schedule appointments, meetings, and internal/external events, anticipating conflicts and optimizing the MD's time.
• Coordinate board meetings, leadership reviews, and follow-up sessions, ensuring all logistics are handled.

2. Communication & Correspondence

• Screen, prioritize, and manage incoming emails, phone calls, and physical mail; draft correspondence and responses on behalf of the MD.
• Act as the primary point of contact and communication bridge between the MD and departmental heads, employees, clients, and external partners.

3. Meeting Coordination & Documentation

• Attend key meetings as required, capture accurate Minutes of the Meeting (MOM), and track actionable next steps.
• Prepare and edit high-quality agendas, briefing packets, reports, and PowerPoint presentations.

4. Travel & Logistics Coordination

• Arrange complex domestic and international travel itineraries, including flights, accommodations, visa processing, and ground transportation.
• Manage travel expense reports and coordinate logistics for visiting VIPs and outstation partners.

5. Project & Task Tracking

• Monitor and follow up on cross-functional task assignments and work plans delegated by the MD to various departments.
• Assist in tracking progress on special projects, business expansions, or strategic initiatives.

6. Confidentiality & Records Management

• Maintain digital and physical filing systems, ensuring sensitive company documents and private records are securely organized.
• Handle highly confidential and sensitive matters with absolute discretion and professional integrity.

Required Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: [2–4 years / 4–8 years] of proven experience as an Executive Assistant supporting C-suite executives or senior leadership.
• Technical Proficiency: Advanced command of MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital calendar/collaboration tools.
• Communication: Exceptional verbal, written, and interpersonal communication skills.
• Core Competencies: Strong multi-tasking abilities, meticulous attention to detail, robust follow-up capacity, and a calm demeanor under pressure.