Walk-in || Executive Assistant To Managing Director

Role & responsibilities

• Manage and maintain the MDs daily calendar, appointments, and meetings.
• Schedule, coordinate, and follow up on MD meetings with clients, employees, vendors, and other stakeholders.
• Prepare meeting schedules, reminders, agendas, and follow-up action points.
• Coordinate with different departments on behalf of the MD.
• Handle professional calls, emails, messages, and correspondence.
• Prepare basic reports, presentations, documents, and MIS as required.
• Follow up on tasks assigned by the MD and ensure timely completion.
• Coordinate internal and external meetings and maintain proper records.
• Manage travel arrangements, appointments, and other requirements of the MD when needed.
• Support the MD in day-to-day administrative and business activities.
• Ensure smooth communication between the MD and various stakeholders.

Preferred candidate profile

• Graduate/Postgraduate with good communication and organizational skills.
• 2-5 years of relevant experience in Executive Assistant, Personal Assistant, Administration, Teaching, Business Management, or Senior Management Coordination.
• Candidates who have managed their own business or have independently handled people, schedules, and responsibilities will be considered.
• Experience in scheduling and managing meetings for MD/Director/Senior Management will be an advantage.
• Strong verbal and written communication skills.
• Good knowledge of MS Office/Excel/Word/PowerPoint and email communication.
• Good time-management and multitasking abilities.
• Mature, responsible, presentable, and professional personality.

Note

Candidates from teaching backgrounds or those who have managed their own business can also be considered if they demonstrate strong communication, planning, coordination, and people-management skills.