Walk-in || Executive Assistant To Managing Director

Executive Assistant to Managing Director

Company: Luxapack Pvt. Ltd.
Business: Premium Corporate Gifting & Luxury Wedding Cards
Position: Executive Assistant to MD
Location: [Location]
Experience: 25 Years
Employment Type: Full-Time

About the Role

We are looking for a smart, polished, highly organized and proactive Executive Assistant to the Managing Director who can work closely with the MD and support him in managing day-to-day business activities, client coordination, meetings, follow-ups and important business communications.

The ideal candidate should have excellent communication skills, professional etiquette, strong follow-up abilities and the confidence to interact with premium clients, corporate houses, wedding clients, vendors and senior management.

Key Responsibilities

• Manage the MD’s daily schedule, meetings, appointments and priorities.
• Coordinate and follow up with premium corporate and wedding clients on behalf of the MD.
• Handle important calls, WhatsApp communication, emails and business correspondence.
• Prepare meeting agendas, presentations, reports, MIS and business-related documents.
• Maintain proper records of client discussions, quotations, samples, orders and follow-ups.
• Coordinate with Sales, Design, Production, Purchase and Accounts teams to ensure timely execution of MD’s instructions.
• Follow up on important projects, pending approvals, payments, samples and deliveries.
• Attend meetings with the MD and maintain proper meeting notes and action points.
• Ensure timely follow-up and closure of tasks assigned by the MD.
• Handle confidential business information and maintain complete discretion.
• Assist the MD in client visits, exhibitions, events and business meetings whenever required.
• Support the MD in developing and maintaining relationships with key clients and business partners.
• Track important deadlines and ensure that no critical task or commitment is missed.
• Perform other strategic and administrative responsibilities assigned by the MD.

Candidate Profile

• Excellent English communication and professional personality.
• Strong verbal and written communication skills.
• Good knowledge of MS Office, Excel, PowerPoint, Email and WhatsApp Business.
• Highly organized with excellent follow-up and coordination skills.
• Presentable, confident and comfortable interacting with premium clients.
• Ability to multitask and work under pressure.
• Strong attention to detail and problem-solving ability.
• Should be mature, responsible, trustworthy and highly disciplined.
• Prior experience as Executive Assistant, Personal Assistant, Management Coordinator or Business Coordinator will be preferred.
• Experience in Luxury, Premium Gifting, Wedding, Hospitality, Lifestyle, Events or Corporate Sales will be an added advantage.

What We Are Looking For

A person who can act as the right hand of the MD, understand priorities quickly, take ownership of responsibilities and ensure smooth coordination across the organization.

Key Skills: Executive Assistance | Client Coordination | Business Communication | Follow-ups | MS Excel | PowerPoint | MIS | Meeting Coordination | Time Management | Confidentiality | Premium Client Handling.