Walk-in || Executive Assistant To Managing Director

Role & Responsibilities

• Manage day-to-day personal and professional tasks of the Founder/MD.
• Maintain daily task lists, priorities, reminders and follow-ups.
• Coordinate meetings, calls, appointments and schedules.
• Follow up with team members and ensure assigned tasks are completed on time.
• Coordinate between Founder/MD and different departments such as Sales, Operations, HR, Support and MIS.
• Maintain proper records, documents, files, reports and important information.
• Prepare meeting notes, action points and follow-up trackers.
• Track pending tasks and regularly update the Founder/MD on status.
• Handle internal and external communication on behalf of the Founder/MD wherever required.
• Coordinate with vendors, clients, team members and other stakeholders.
• Maintain confidentiality of business and personal information.
• Organise documents, agreements, bills, invoices, reports and other important records.
• Help maintain a structured office environment and ensure important administrative work is completed.
• Assist in preparing presentations, reports, Google Sheets, documents and other business-related files.
• Ensure important deadlines, commitments and follow-ups are not missed.
• Support the Founder/MD in getting things executed smoothly across personal and professional responsibilities.
• Proactively identify pending work and follow up without waiting for repeated instructions.

Preferred Candidate Profile

• 14 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Office Coordinator or similar role.
• Excellent follow-up and coordination skills.
• Highly organised and comfortable managing multiple tasks simultaneously.
• Strong communication skills in English and Hindi.
• Good working knowledge of Google Workspace, Google Sheets, MS Excel, Word and basic office tools.
• Comfortable using WhatsApp, email, calendars and task-management tools.
• Should be comfortable speaking with senior team members, vendors and external stakeholders.
• Strong attention to detail and documentation skills.
• Should be proactive, responsible and dependable.
• Must be comfortable handling confidential information.
• Should have a strong sense of ownership and urgency.
• Ability to work independently and complete tasks without constant supervision.
• Good problem-solving and decision-making ability.
• Willingness to learn business processes, systems and new software/AI tools.
• Candidates with experience working directly with founders, CEOs, entrepreneurs or senior management will be preferred.

Perks & Benefits

• Direct exposure to the Founder/MD and senior management.
• Opportunity to learn business, management, systems and entrepreneurship.
• High-growth learning environment with exposure to multiple departments.
• Opportunity to work with modern productivity, automation and AI tools.
• Regular learning and training opportunities.
• Performance-based growth and additional responsibilities.
• Opportunity for long-term career growth within the organisation.
• Professional and structured work environment.
• Opportunity to build strong skills in management, coordination, communication and execution.