Walk-in || Executive Assistant To Managing Director

Position: Executive Assistant to Managing Director (EA to MD) Back Office Executive
Department: Management / Corporate Office
Location: Mandi Gobindgarh, Punjab
Reporting To: Managing Director (MD)

Job Summary

We are looking for a well-organized, responsible, and professional Executive Assistant to the Managing Director to provide comprehensive back-office and administrative support. The role requires excellent coordination, communication, documentation, follow-up, and MIS skills. The candidate will act as a key coordination point between the MD, internal departments, customers, vendors, and other stakeholders.

Key Responsibilities

• Manage the MD's daily schedule, meetings, appointments, and follow-up activities.
• Prepare and maintain MIS reports, presentations, statements, and management reports.
• Coordinate with various departments such as HR, Finance, Production, Sales, Purchase, Stores, Maintenance, and Administration.
• Track important instructions given by the MD and ensure timely follow-up and closure with concerned departments.
• Prepare meeting agendas, MOMs, action points, and maintain follow-up records.
• Handle official correspondence, emails, letters, and other confidential documents.
• Collect, compile, and analyze data from different departments for management review and decision-making.
• Maintain proper records of important documents, reports, approvals, and management communications.
• Coordinate with customers, suppliers, consultants, and other external parties as required.
• Assist the MD in special projects, business assignments, and management initiatives.
• Ensure confidentiality of sensitive company and management information.
• Perform other administrative and coordination responsibilities assigned by the MD.

Required Skills

• Excellent MS Excel, MS Word and PowerPoint skills.
• Strong MIS preparation and data analysis capability.
• Excellent written and verbal communication skills.
• Good drafting skills for emails, letters, reports, and official communication.
• Strong coordination, follow-up, and organizational skills.
• Ability to handle confidential and sensitive information.
• Good analytical and problem-solving ability.
• Ability to manage multiple tasks and work under pressure.
• Professional personality with discretion, maturity, and accountability.

Qualification & Experience

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 2–6 years of experience as Executive Assistant, Management Executive, Back Office Executive, MIS Executive, or similar role.
• Experience in a manufacturing/engineering/industrial organization will be preferred.