Walk-in || Executive Assistant For the Director

DESCRIPTION:

The Executive Assistant will provide high-level administrative, organizational, and strategic support to the Director. This role involves managing schedules, coordinating meetings, handling confidential communication, and ensuring smooth day-to-day functioning of the Directors office.

RESPONSIBILITIES:

• Manage and maintain the Directors calendar, appointments, and travel plans.
• Coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Screen emails, phone calls, and correspondence; handle communication on behalf of the Director when required.
• Prepare reports, presentations, and briefing materials for meetings and reviews.
• Maintain confidentiality and professionalism in handling sensitive company information.
• Liaise with internal departments and external stakeholders for smooth coordination.
• Assist in project tracking, status updates, and task follow-ups as assigned by the Director.
• Organize and maintain records, documents, and office systems efficiently.
• Provide logistical support for events, reviews, and board meetings.
• Handle any other administrative tasks or duties as assigned by the Director.

• Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong command of written and verbal English communication.
• Skilled in scheduling tools (Google Calendar / Outlook) and meeting platforms (Zoom, Teams).
• Ability to prepare high-quality presentations, reports, and official correspondence.
• Basic understanding of business etiquette, documentation standards, and time management systems.

SKILLS:

• Strong command of MS Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management tools
• Professional email drafting and documentation skills
• Presentation and report preparation

• Excellent communication and interpersonal skills
• High level of discretion and integrity
• Strong organizational and time management abilities
• Proactive attitude and ability to multitask under pressure
• Excellent communication and interpersonal skills
• High level of discretion and integrity
• Strong organizational and time management abilities
• Proactive attitude and ability to multitask under pressure