Walk-in || Event Operations Associate

Job Description: Event Operations Executive

Company: Gemara
Vertical: Craft My Event (CME)
Department: Event Operations
Job Type: Full-time
Location: Seven Seas Banquet and Lawn

About Gemara

Gemara is a multi-vertical business group operating across floral commerce and creative event experiences through Flower Mandi (FM), Indian Flower Company (IFC), and Craft My Event (CME). We focus on delivering quality, creativity, and customer-centric solutions across our businesses.

Craft My Event specialises in creating memorable event experiences through event planning, dcor, design coordination, and on-ground execution.

Job Summary

We are looking for a proactive, organised, and detail-oriented Event Operations Executive to manage the planning, coordination, and execution of events. The candidate will be responsible for coordinating with vendors, managing event logistics, supervising on-ground activities, and ensuring the smooth execution of events within the agreed timelines and budgets.

Key Responsibilities

• Coordinate the planning and execution of events, including corporate events, social gatherings, weddings, and brand activations.
• Manage event logistics, including venue arrangements, dcor setup, equipment, materials, transportation, and manpower.
• Coordinate with vendors, suppliers, production teams, and internal departments to ensure timely execution.
• Conduct site visits and assist with event layouts, setup planning, and operational requirements.
• Supervise on-ground event activities and ensure all deliverables meet the required quality standards.
• Monitor event timelines, checklists, budgets, and resource allocation.
• Handle last-minute changes and operational challenges with a solution-oriented approach.
• Ensure proper coordination between clients, vendors, and internal teams before, during, and after events.
• Maintain event documentation, inventory records, vendor details, and operational reports.
• Ensure compliance with venue guidelines, safety requirements, and company standards.
• Assist in event dismantling, material returns, and post-event reporting.

Key Skills Required

• Strong coordination and organisational skills.
• Excellent verbal and written communication.
• Vendor management and negotiation skills.
• Problem-solving and decision-making abilities.
• Time management and multitasking.
• Attention to detail and execution planning.
• Ability to work under pressure and meet strict deadlines.
• Proficiency in MS Excel, Google Sheets, and basic documentation.
• Team management and interpersonal skills.

Qualifications & Experience

• Freshers as well as experienced people with strong coordination skills and a willingness to work on-site may also be considered.
• Willingness to travel to event venues and work flexible hours, including weekends and holidays, as per event schedules.

Performance Expectations

• Timely and smooth execution of assigned events.
• Effective vendor and manpower coordination.
• Adherence to event budgets and timelines.
• Quality control across event setups and deliverables.
• Quick resolution of on-ground operational issues.
• Positive client feedback and team collaboration.

Ideal Candidate Profile

The ideal candidate is hands-on, dependable, energetic, and comfortable working in a fast-paced environment. They should be willing to take ownership of responsibilities, coordinate multiple activities simultaneously, and ensure that every event is executed efficiently from setup to completion.

Apply Now: Join Craft My Event and be part of a team that transforms creative ideas into memorable experiences.