Walk in Drive on 10th Oct- Executive Assistant- Pune (Kalyani Nagar)

Location- Kalyani Nagar(Pune)

5 days work from office.

Executive Assistant cum Administrative Assistant Job Description

As Administrative Assistant, you will exercise strong judgment in a variety of situations and maintain balance among multiple shifting priorities. The Administrative Assistant must work well under pressure and be able to become a trusted assistant to the President and Vice President. The Administrative Assistant will have advanced skills in Outlook Calendar and Travel as well as handle confidential matters with discretion and confidence in decision making. Specifically, your responsibilities are:

• Travel Management: Coordinating domestic and international travel including scheduling and organizing of flights, hotels, transport etc.
• Arranges complex and detailed travel plans, itineraries, and agendas
• Compiles documents for travel-related meetings
• Manages an extremely active calendar of appointments
• Completes Concur expense reports
• Composes and prepares correspondence that may be confidential
• Provides a bridge for smooth communication between the President and internal departments; demonstrating a high degree of professionalism and leadership to maintain credibility, trust and support with senior management staff
• Maintains discretion and confidentiality in all matters in the workplace
• Prioritizes conflicting needs; handles work expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Works closely and effectively with the President, keeping them well informed of upcoming commitments and responsibilities, following up appropriately
• Continually identifies opportunities to streamline functional activities while enabling the President to focus on the strategic and business initiatives rather than function logistics
• Other ancillary duties as required
• Maintain lab inventory (equipment, consumables, spares) including tagging, calibration, and AMC records.
• Track and manage assets (Laptop, desktops, accessories etc.) and coordinate with IT team for any support required by users
• Maintain active user list (resignation, creating new user ID, deactivation of User IDs etc).
• Coordinate shipments (domestic/international), support customs documentation,
• Arrangement & preparation of all customer visit to Design Center
• Support in conducting events & team building activities