Walk-in || Documents Management Specialist

Role & responsibilities

• Document Creation and Editing: Draft, format, and proofread standard operating procedures (SOPs), manuals, reports, and policies in collaboration with subject matter experts.
• Version Control: Track document revisions, ensure staff use only the most current and approved versions, and properly archive or retire outdated files.
• System Management: Organize and maintain electronic and physical filing systems, databases, and Electronic Document Management Systems (EDMS).
• Compliance and Quality Assurance: Check that all documentation adheres to legal requirements, company policies, and external industry standards (such as ISO, FDA, or GDPR).
• Audit Preparation: Support internal and external audits by providing clear, organized audit trails and accurate record histories.
• Document Distribution and Retrieval: Coordinate the review and approval workflows, distribute files to relevant teams, and handle fast document retrieval requests.
• Staff Training: Train employees on proper documentation procedures, naming conventions, and the use of document management tools.