Walk-in || Company Secretary

Company: Sandhar Technologies Limited
Location: Corporate Office, Gurgaon
Department: Legal & Secretarial
Reporting To: Finance & Accounts Head

About the Role

We are looking for a Company Secretary who can take ownership of day-to-day secretarial and compliance matters and work closely with senior management, the Board, external advisors and regulatory authorities.

This is not just a documentation or filing role. The person will be expected to understand the business, keep track of regulatory requirements, ensure things are done on time, and provide practical support to management on corporate and governance matters.

Since Sandhar Technologies operates in the manufacturing/automotive sector and is a listed company, the role requires a good understanding of both Companies Act and SEBI/listed-company compliances.

What You Will Be Handling

Board & Committee Meetings

• Take ownership of the end-to-end process for Board and Committee meetings.
• Prepare notices, agendas, agenda notes and minutes in coordination with the concerned teams.
• Follow up on decisions taken in meetings and ensure timely completion of action points.
• Coordinate with Directors, senior management and various departments for Board-related matters.
• Support Audit Committee, NRC, Stakeholders Relationship Committee, CSR Committee and other meetings.

ROC / MCA & Companies Act Compliance

• Ensure that all applicable Companies Act compliances are completed within timelines.
• Handle and coordinate ROC/MCA filings such as AOC-4, MGT-7, DIR-12, PAS-3, SH-7 and other applicable forms.
• Maintain statutory registers and records.
• Keep track of important compliance deadlines and ensure there are no last-minute surprises.
• Support matters relating to appointment/resignation of Directors and KMP, changes in capital, corporate actions and other statutory requirements.

SEBI & Stock Exchange Compliance

• Handle day-to-day compliance requirements applicable to a listed company.
• Coordinate with BSE/NSE and other regulatory authorities, wherever required.
• Ensure timely stock-exchange disclosures and corporate announcements.
• Assist in compliance under SEBI LODR and Insider Trading Regulations.
• Maintain records relating to UPSI, SDD and the Company's code of conduct.
• Coordinate periodic filings and disclosures with internal teams and external advisors.

AGM / EGM & Shareholder Matters

• Coordinate the complete process for AGM/EGM, from preparation of notices to post-meeting filings.
• Work closely with the RTA and other stakeholders on shareholder-related matters.
• Assist in handling shareholder queries and grievances.
• Support dividend-related compliances and other shareholder/corporate actions.
• Ensure that all required records and documentation are properly maintained.

Corporate Governance

• Support the Company in maintaining high standards of corporate governance.
• Coordinate related-party transaction approvals, disclosures and documentation.
• Ensure timely collection and maintenance of Director/KMP disclosures and declarations.
• Assist management and the Board on governance-related matters and regulatory requirements.

Secretarial Audit & Annual Report

• Coordinate with the Secretarial Auditor and provide information/documents required for the audit.
• Follow up on audit observations and ensure timely closure.
• Coordinate with Finance, HR, Legal and other departments for preparation of the Annual Report.
• Assist in preparing the Board's Report and other statutory disclosures.

Corporate Actions & Special Projects

• Support the Company Secretary and management on corporate actions and strategic transactions.
• Coordinate with lawyers, consultants, auditors, merchant bankers and other external advisors as required.
• Assist in matters such as preferential issues, rights/bonus issues, ESOPs, mergers, acquisitions, investments and other corporate restructuring activities.