Walk-in || Company Secretary

Company Secretary
Location: Bangalore, India
Reporting to: Chief Governance Officer(UK)
Grade: Senior Manager
Type: Full-time
Role Purpose
The Company Secretary will lead the corporate secretariat and statutory governance
activities for the CARE group across both the United Kingdom and India. The postholder
will ensure that the Group maintains high standards of corporate governance, board
administration, statutory compliance, regulatory filings, and corporate record keeping.
The role will support Directors, Board Committees, and senior executives in the
operation of efective governance processes, whilst ensuring compliance with
applicable company law and regulatory requirements in both jurisdictions.
This is a hands-on role suited to an experienced governance professional capable of
operating in a fast-growing healthcare business with international operations.
Key Responsibilities
Board and Committee Governance

Act as Secretary to the Boards and Committees of UK and India entities.
Prepare annual governance calendars and board schedules.
Coordinate meetings, agendas, papers and board packs.
Attend meetings and prepare accurate minutes and action logs.
Maintain records of board decisions and resolutions.
Monitor completion of actions arising from meetings.
Support annual board activeness reviews and governance reviews.
Statutory and Regulatory Compliance

Ensure compliance with applicable Companies Act requirements in the UK and
India.

Maintain statutory books, registers and corporate records.
Coordinate returns.
Monitor changes in legislation and governance requirements.
Maintain director records.

Support implementation of governance policies and procedures.
Corporate Transactions and Governance Support

Support incorporation of subsidiaries and other group entities.
Coordinate governance aspects of funding rounds, acquisitions and strategic
projects.

Manage execution of corporate resolutions.
Support legal entity restructuring projects when required.
Assist with shareholder communications and governance requirements.
Governance Frameworks

Support the maintenance of governance frameworks, delegated authority
schedules and reserved matters.

Monitor compliance with governance requirements across the Group.
Support corporate governance reporting to Boards and investors.
Assist in developing governance documentation, policies and committee terms
of reference.
Director and Senior Leadership Support

Advise directors and executives on governance processes and statutory
obligations.

Maintain director declarations, registers of interests and governance records.
Arrange governance training where required.
Records Management

Maintain secure governance and legal entity records.
Ensure effective retention and archiving of company documentation.
Manage governance documentation repositories.
External Stakeholder Management

Liaise with external company secretaries, legal advisers, insurers, auditors and
regulators.
Coordinate corporate governance information requests during audits, due
diligence exercises and investment processes.
Support regulator and authority interactions where appropriate.

Governance Assurance

Produce governance reports and compliance dashboards.
Monitor completion of key governance activities.
Identify risks relating to corporate governance and statutory compliance.
Escalate governance concerns appropriately.
Person Specification
Essential Qualifications

Qualified Company Secretary (ICSI) or equivalent professional qualification.
Degree in Law, Corporate Governance, Company Secretarial Practice, Business
Administration or related discipline.
Essential Experience

5-10 years' experience in company secretarial, governance or corporate
compliance roles.

Experience supporting Boards and Board Committees.
Experience maintaining statutory registers and corporate records.
Experience managing governance calendars and board cycles.
Experience drafting minutes, resolutions and governance documentation.
Experience coordinating with external legal advisers and regulators.
Experience working within multi-entity organisations.
Desirable Experience

Experience supporting international groups with operations in multiple
jurisdictions.
Experience supporting UK companies and familiarity with UK Companies Act
requirements.
Experience within healthcare, professional services, regulated industries or
private equity-backed organisations.

Experience supporting investor due diligence processes.
Experience establishing governance arrangements for new entities.
Knowledge
Essential

Strong understanding of:

Corporate governance principles
Board governance
Company secretarial practice
Statutory record keeping
Corporate compliance processes
Governance risk management
Desirable

Knowledge of:
UK Companies Act requirements
Indian Companies Act requirements
Corporate restructuring and governance transactions
Director duties and responsibilities
Governance software platforms
Skills and Competencies
Technical
Excellent minute-writing skills.
Strong drafting and document management skills.
Excellent attention to detail.
Ability to manage multiple governance deadlines.
Strong Microsoft Oice skills.
Behavioural
High integrity and discretion.
Strong professional judgement.
Ability to work independently.
Excellent stakeholder management skills.

Highly organised and methodical.
Calm under pressure.
Ability to engage consdently with senior executives and directors.
Success Measures (First 12 Months)

Board and committee meetings consistently delivered to schedule.
Statutory completed accurately and on time.
Governance calendar fully implemented for UK and India entities.
Statutory registers complete and up to date.
Governance documentation repository established and maintained.
Positive feedback from Directors and executives on governance support.
No material governance breaches.