Walk-in || Branch Accountant(Orchids school,Langar House location)

ROLES & RESPONSIBILITIES OF BRANCH ACCOUNTANT

The Chief role of Branch Accountant is to ensure proper maintenance of all accounts related to

the designated branch.

1. Job Role : Fee Collections

• Collection of fee from parents as per modes present in the branch for Orchids and

schoolshop Pvt. Ltd

• Issuing the receipt after fee collection
• Updating the concession as per the policy (any concession out of the policy needs

to be updated only after approval)

• Keeping a track of bounced cheques and collecting fine as per the directions of the

management

• Blocking/Unblocking students as per due status and making sure fine is collected

for all applicable students

• All collections need to be updated in the ERP software and the Daily Collection

Report(DCR) on a daily basis

• Fee due follow ups through calls, bulk sms, etc

2. Job Role : Payments

• Vendor payments to be done in accordance with the compliance policies
• Understanding of all aspects with respect to vendor payments and petty cash

payments

• Ensuring selection of appropriate account heads for recording expenses
• Very important to understand the basics of TDS & GST
• For more than 5000 payment, send to central office to process by cheque or online

on weekly basis

3. Job Role : JODO

• Explain the functioning of JODO third party app to Parents
• Explain the EMI options to Parents

4. Job Role : Safekeeping

• Receipts, Voucher Books, Invoices, Cash & Cheques and agreements should be

safely guarded and maintained in proper state. It should be under lock and key.

5. Job Role : Reconciliation

• Reconciliation of daily collections & expenses at the branch has to be done on a

daily basis with respective modes of transactions

(Cash/Cheque/Online/POS/Internet).

6. Job Role : Database Maintenance

• Should make sure all the students present are active in the system in the

respective branch.

• All students taking transport should be assigned a transport Facility.Page 2

http://www.orchidsinternationalschool.com/

7. Job Role : Operation Manager Works

• Total paid and due report twice a day
• Daily Collection Report with percentage (including one shot and installment

wise)

• Collection report with counts (For Ex - How many students paid for 1st inst 2nd

Inst and 3rd Inst, one shot paid and Books paid count.)

• Active Strength for the AY
• Daily Collection Report with student details
• Google sheet updation for the same Books and uniform paid data along with the

student details as well as count details.

• Books and uniform paid data the same which will update in google sheet on daily

basis.

• Fee due report
• All fee paid detail report along with strength will be given on weekly basis