Walk-in || Back Office And Administration Executive

Location: Chennai
Job Type: Full-time | Work from Office

Gender: Female only
Experience: 2- 5 Years
Salary: 20,000 30,000 per month
Working Hours: 9:30 AM 6:30 PM

Full Job Description

We are looking for a detail-oriented and organized Back Office Admin Executive to manage documentation, inward and outward processes, bill processing, and administrative activities related to our Solar Energy and EV Charging business.

The ideal candidate should have experience in back-office operations, document management, invoice processing, and administrative coordination. The candidate must be organized, accurate, and capable of handling multiple tasks while ensuring smooth day-to-day office operations.

Key Responsibilities

• Handle all inward and outward documentation, including receiving, recording, tracking, and dispatching documents.
• Maintain and organize records related to solar energy projects and EV charging installations.
• Manage documentation related to invoices, bills, purchase orders, work orders, and other business transactions.
• Coordinate bill verification, processing, and passing for approval as per company procedures.
• Maintain proper records of bills, payments, supporting documents, and transaction details.
• Verify documents for completeness and accuracy before submitting them for approval or further processing.
• Coordinate with internal departments, vendors, suppliers, and project teams for documentation and billing requirements.
• Track pending bills, approvals, document submissions, and other administrative activities.
• Maintain physical and digital filing systems for easy retrieval of records.
• Prepare reports, update spreadsheets, and maintain documentation trackers.
• Support general office administration and ensure the timely completion of assigned tasks.
• Follow company procedures for document control, record maintenance, and data confidentiality.

Required Skills & Qualifications

• Education: Bachelor's degree in any discipline is preferred.
• Experience: 2–3 years of experience in back-office administration, documentation, billing, or office operations.
• Documentation Skills: Ability to manage inward and outward registers, invoices, bills, purchase orders, and other official records.
• Billing & Processing: Familiarity with bill verification, invoice processing, and approval workflows.
• Computer Skills: Working knowledge of MS Excel, MS Word, email, and document management systems.
• Attention to Detail: Ability to verify documents and maintain accurate records.
• Coordination Skills: Good communication and coordination skills to work with vendors, suppliers, and internal teams.
• Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
• Experience in the solar energy, renewable energy, EV charging, electrical, or infrastructure sectors will be an added advantage.