Walk-in || Accounts Assistant

Roles Under Manpower Contract

Male Candidates Preferred

Role & responsibilities

1. Invoice Preparation & Billing

• Prepare accurate invoice data based on SAP statements and other relevant system reports.
• Verify billing details, quantities, rates, and supporting documents before invoice preparation.
• Prepare and maintain Excel-based reports, trackers, reconciliations, and MIS.
• Perform data analysis using advanced Excel functions such as Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, IF functions, and other relevant formulas.
• Maintain accurate and well-organized data for management review.
• Coordinate with the Operations and Finance teams to resolve any discrepancies in billing data.
• Ensure invoices are prepared and submitted within the defined timelines.
• Maintain proper records and supporting documents for all invoices and billing transactions.

2. SAP & Data Management

• Extract and analyze relevant data and statements from SAP.
• Reconcile SAP data with operational records and billing requirements.
• Support the team in identifying and resolving data discrepancies.
• Maintain accurate records and ensure proper documentation of all financial and operational transactions.

3. Petty Cash Management

• Handle and maintain petty cash as per company policies and procedures.
• Record all petty cash expenses accurately and maintain supporting bills and vouchers.
• Prepare periodic petty cash statements and submit them for verification and approval.
• Ensure timely reconciliation of petty cash balances.

4. Coordination & General Responsibilities

• Coordinate with Operations, Finance, Customers, and other internal stakeholders for billing and reporting requirements.
• Ensure all assigned activities are completed accurately and within the agreed timelines.
• Maintain confidentiality of financial and business-related information.
• Support the management team with any additional accounting, reporting, or administrative activities as required.

Preferred candidate profile

• Graduate in Commerce, Finance, Accounting, or a related field.
• Strong knowledge of MS Excel, including advanced formulas, Pivot Tables, lookups,and data analysis.
• Good understanding of invoice preparation, billing processes, and basic accounting.
• Experience in SAP will be an added advantage.
• Good communication and coordination skills.
• Strong attention to detail and ability to work accurately under deadlines.
• Ability to handle multiple tasks and maintain proper documentation.