Virtual Executive Assistant (Construction and/or Real Estate)

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Virtual Executive Assistant (Construction and/or Real Estate) based in India.

This role offers an exciting opportunity to become a trusted partner to senior leadership within a fast-growing, project-driven environment. As a Virtual Executive Assistant, you will support high-impact operational initiatives by managing executive priorities, coordinating cross-functional projects, and ensuring seamless day-to-day execution. The position goes beyond traditional administrative support, requiring strong business acumen, exceptional organizational skills, and the ability to anticipate needs proactively. You will work closely with internal stakeholders, external partners, and executive leadership in a dynamic remote setting where adaptability and ownership are highly valued. This is an ideal opportunity for professionals who thrive in fast-paced environments and enjoy enabling operational excellence at scale.

Accountabilities:: Manage and optimize the executive's calendar, coordinating meetings across multiple stakeholders and time zones while protecting strategic priorities and focus time.

Prepare agendas, briefing materials, presentations, and supporting documentation to ensure executive readiness for meetings and key initiatives.

Utilize AI-powered meeting tools to capture discussions, generate summaries, track action items, and maintain accurate records of executive commitments.

Oversee executive communications by managing inboxes, prioritizing correspondence, drafting responses, and ensuring timely follow-up on critical matters.

Coordinate multiple operational and strategic projects simultaneously, maintaining trackers, timelines, and status reports to ensure successful execution.

Drive accountability across teams by monitoring deliverables, following up on commitments, and proactively identifying risks or blockers.

Collaborate with vendors, consultants, contractors, and cross-functional stakeholders to ensure alignment and smooth project progression.

Organize domestic travel arrangements, itineraries, and related logistics while managing expense reporting and documentation.

Support weekly planning sessions, operational reviews, and administrative processes to improve executive efficiency and organizational effectiveness.

Continuously identify opportunities to streamline workflows, implement process improvements, and enhance productivity across executive operations.

Requirements

Minimum of 5 years of experience supporting senior executives, founders, or leadership teams in fast-paced and high-growth environments.

Previous experience as an Executive Assistant, Virtual Executive Assistant, Executive Business Partner, Executive Operations Coordinator, or similar role.

Strong experience managing complex calendars, shifting priorities, and multiple high-priority initiatives simultaneously.

Demonstrated project coordination skills with the ability to oversee concurrent operational workstreams and ensure timely execution.

Excellent organizational, planning, and time management abilities with exceptional attention to detail.

Outstanding written and verbal communication skills in English, with the ability to interact professionally with senior stakeholders and external partners.

Strong judgment, discretion, and ability to handle confidential information with professionalism and integrity.

Advanced proficiency with Google Workspace tools, including Gmail, Calendar, Docs, and Sheets.

Experience using AI-powered productivity tools and meeting assistants such as Fireflies or similar platforms.

Familiarity with project management and collaboration tools such as Asana, ClickUp, Notion, Monday.com, Jira, or equivalent platforms.

Ability to work independently in a fully remote environment while maintaining strong communication and accountability.

Preferred experience supporting executives in construction, real estate, facilities management, property management, engineering, architecture, or other project-driven operational industries.

Experience working with vendors, contractors, consultants, and external stakeholders is highly desirable.

Availability to work with meaningful overlap during U.S. business hours.

Benefits

Fully remote, full-time opportunity with long-term career growth potential.

Exposure to high-impact strategic and operational initiatives within a rapidly growing business environment.

Opportunity to work closely with senior leadership and gain significant executive-level experience.

Collaborative and fast-paced remote culture that values initiative, ownership, and continuous improvement.

Exposure to modern productivity tools, AI-driven workflows, and cross-functional project management practices.

Competitive compensation package based on experience and qualifications.

Opportunity to develop expertise in executive operations, business strategy, and project coordination.

Dynamic work environment with strong opportunities for professional growth and expanded responsibilities.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1