Virtual Assistant - Hubspot Experience

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Virtual Assistant - Hubspot Experience based in the United States.

This role offers the opportunity to support growing businesses by providing high-level virtual assistance and operational expertise. You will work directly with business owners and founders, helping them streamline processes, manage projects, and improve day-to-day operations. As a Virtual Assistant with HubSpot experience, you will contribute to automation projects, administrative workflows, and client success initiatives. The position combines organization, technology skills, communication, and independent problem-solving in a flexible remote environment. You will manage multiple client priorities while building trusted relationships and delivering meaningful operational support. This is an ideal opportunity for a proactive professional who enjoys variety, autonomy, and helping businesses scale efficiently.

Accountabilities:: As a Virtual Assistant, you will provide operational and administrative support to clients while managing projects, improving workflows, and helping businesses achieve their goals. You will work independently, adapt to changing priorities, and use your expertise to deliver reliable solutions across various business functions.

Support clients with HubSpot automations, system setup, and workflow improvements.

Manage and execute projects on behalf of business owners and founders.

Provide virtual assistant services including scheduling, email management, lead conversion support, research, data entry, and administrative tasks.

Manage multiple priorities, deadlines, and client requests while maintaining high-quality deliverables.

Adapt quickly to changing business needs and client priorities using established processes and objectives as guidance.

Communicate effectively with clients and adjust communication styles to different personalities and working preferences.

Identify challenges, recommend solutions, and implement improvements with minimal supervision.

Support operational initiatives that improve efficiency, organization, and business growth.

Use technology platforms, web-based applications, and AI tools to enhance productivity and streamline workflows.

Build strong working relationships with clients while maintaining professionalism and reliability.

Requirements:

The ideal candidate is an experienced virtual assistant, operations professional, or administrative expert who is comfortable working independently and supporting multiple clients. You should be organized, tech-savvy, proactive, and confident managing projects in a remote environment.

Must be based in the United States.

High school diploma or equivalent required.

Demonstrated experience in operations, administrative support, executive assistance, or related roles.

Hands-on experience with HubSpot automations and platform workflows.

Previous freelance experience or experience managing client relationships is preferred.

Strong written and verbal communication skills.

Ability to adapt communication style based on client needs and preferences.

Strong project management skills with the ability to prioritize tasks and meet deadlines.

Comfortable working with open-ended challenges and independently finding solutions.

Ability to quickly learn new software platforms and digital tools.

Familiarity with AI tools and their practical application in business workflows.

Reliable computer setup and strong, consistent internet connection.

Benefits:

This opportunity provides flexibility, autonomy, and access to a professional network of clients and peers.

Flexible remote work environment with limited onsite requirements.

Ability to choose from a roster of ongoing client opportunities.

Opportunity to work with 2–5 ongoing clients based on your availability and interests.

Weekday flexibility with typical project turnaround expectations of 1–2 days.

Access to serious clients with clear expectations, appropriate budgets, and respectful collaboration.

Professional peer network and opportunities to expand your client portfolio.

Support with sales, billing, and collections so you can focus on delivering excellent work.

Assistance with escalations and client-related issues when needed.

Opportunity to grow your expertise while supporting diverse businesses and founders.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1