Virtual Administrative Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Virtual Administrative Assistant based in Canada.

This is an excellent opportunity for an experienced administrative professional who thrives in a remote, fast-paced environment. In this role, you will provide high-level administrative support while helping ensure the smooth day-to-day operation of a growing organization. You'll collaborate with leadership and cross-functional teams, manage multiple priorities, and contribute to process improvements that enhance operational efficiency. Success in this position requires exceptional organization, discretion, and communication skills, along with the ability to work independently with minimal supervision. If you enjoy supporting business operations, delivering outstanding service, and taking ownership of your work, this role offers flexibility and long-term growth potential.

Accountabilities:: Provide comprehensive administrative support, including preparing reports, correspondence, presentations, research, and other business documentation.

Manage calendars, appointments, meetings, conference calls, and event coordination while ensuring schedules remain organized and efficient.

Coordinate team meetings, special projects, and administrative initiatives, preparing meeting materials and following up on action items as needed.

Maintain electronic filing systems, administrative procedures, and operational documentation while identifying opportunities to improve workflows and efficiency.

Deliver professional customer service through email and phone communications with clients, partners, and internal teams.

Support light accounting activities, assist with office operations, coordinate with external vendors when required, and maintain strict confidentiality when handling sensitive information.

Perform additional administrative duties as assigned while contributing to a collaborative and productive remote work environment.

Requirements

Minimum of 5 years of experience in an administrative support role within a virtual or remote office environment.

College diploma required; additional education in Business Administration, Marketing, Communications, or a related field is preferred.

Excellent written and verbal communication skills with outstanding organizational and time management abilities.

Strong attention to detail, analytical thinking, and data entry accuracy.

Ability to prioritize multiple assignments, meet deadlines, and work independently with minimal supervision.

Experience handling confidential information with professionalism and sound judgment.

Proficiency with Microsoft Office Suite; working knowledge of QuickBooks is considered an asset.

Strong customer service mindset with excellent interpersonal and problem-solving skills.

Fluency in both English and French is required; Spanish or additional languages are considered an asset.

Comfortable using standard office technology and troubleshooting basic technical issues in a remote environment.

Benefits

Fully remote work opportunity from anywhere in Canada.

Flexible work schedule with part-time (minimum 15 hours/week) or full-time (40 hours/week) options.

Flexible weekday, evening, and weekend scheduling to support work-life balance.

Competitive compensation based on experience and qualifications.

Opportunity to work closely with leadership while contributing to a variety of business initiatives.

Collaborative virtual work environment that encourages continuous learning and process improvement.

Immediate start available for qualified candidates.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1