Vice president - Planning & Project coordination

Job Title: VP - Planning & Project Coordination

Department: Projects

Reports To: MD / Director

Objective:

• Oversee project planning, execution, and timely completion.
• Ensure adherence to budgets, timelines, and quality standards.
• Coordinate with internal teams and external stakeholders.

A. Project Planning & Scheduling

• Develop master project schedules.
• Align project timelines with business objectives.
• Use Primavera/MS Project for planning.
• Coordinate with architects, engineers, and consultants.

B. Project Coordination & Execution

• Monitor daily site progress and resolve bottlenecks.
• Conduct regular progress review meetings.
• Ensure RERA, safety, and environmental compliance.

C. Budgeting & Cost Control

• Develop project budgets and track costs.
• Optimize resource allocation & procurement.
• Minimize cost overruns & inefficiencies.

D. Risk & Quality Management

• Identify and mitigate project risks.
• Conduct quality audits and ensure compliance.
• Implement best practices & continuous improvements.

E. Stakeholder Management & Reporting

• Liaise with government authorities, vendors, and contractors.
• Act as a single point of contact for top management.
• Generate MIS reports and dashboards for tracking.

Key Performance Indicator (KPI)

Project Timelines

% of projects completed within schedule

Budget Control

Budget variance % (Planned vs. Actual)

Quality Assurance

No. of defects reported per project

Stakeholder Management

Client and vendor satisfaction ratings

Risk Management

Number of identified vs. resolved risks

Educational & Experience Requirements:

• B.E./B.Tech in Civil Engineering
• 15+ years of experience in high-rise & stilt+4-floor projects.

Technical & Soft Skills:

• Proficiency in MS Project, Primavera, AutoCAD, ERP.
• Strong team leadership, negotiation, and problem-solving skills.
• Ability to work under pressure & ensure seamless execution.