VFX Consultant-(Feature Films)
Art Technology and Software · Not specified · onsite · Posted 59d ago
Not disclosed8–12 yrsfulltimeSourced from
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About this role
VFX Consultant-Vendor Management & Delivery (Feature Films)
Vendor Costing, Pipeline & Delivery
Location - Kochi / remote, with vendor-site and review attendance as required
Duration - 3-6 months, renewable
The role
We commission feature VFX from external studios. This role independently vets what those studios quote — scope, effort, rates, schedule — and then owns the client-side relationship through production: pipeline and turnover standards, day-to-day vendor communication, and holding vendors to schedule, spec and quality until final delivery.
Costing and delivery sit with one person deliberately: whoever challenges a bid should be accountable for whether it was achievable. The consultant advises us as a client and must hold no commercial ties to bidding vendors.
Responsibilities
Bid vetting and award
Cost vetting report and comparison matrix per bid
Validated savings against original quotes
Signed NDA before access to bid data. Written declaration of interests — no financial or employment relationship with bidding vendors during the engagement or for 3 months either side, and no commissions or referral fees. All benchmarks, templates and reports created remain our intellectual property.
Skills: vendor coordination,pipeline,feature films,vfx,bid vetting
Vendor Costing, Pipeline & Delivery
Location - Kochi / remote, with vendor-site and review attendance as required
Duration - 3-6 months, renewable
The role
We commission feature VFX from external studios. This role independently vets what those studios quote — scope, effort, rates, schedule — and then owns the client-side relationship through production: pipeline and turnover standards, day-to-day vendor communication, and holding vendors to schedule, spec and quality until final delivery.
Costing and delivery sit with one person deliberately: whoever challenges a bid should be accountable for whether it was achievable. The consultant advises us as a client and must hold no commercial ties to bidding vendors.
Responsibilities
Bid vetting and award
- Review quotes at shot, sequence and asset level: man-days by discipline, seniority mix, iteration allowance, supervision overheads, render and licence costs.
- Identify padding, missing scope, unrealistic schedules and unpriced dependencies — plates, on-set data, delivery specs.
- Maintain internal rate cards and cost-per-shot benchmarks; flag deviation in both directions.
- Test vendor capability against claims — headcount, render capacity, security readiness, subcontracting — and treat an under-priced bid as a risk, not a win.
- Produce comparison matrices and a written award recommendation; support negotiation with technical arguments and viable de-scopes.
- Review SOWs, assumptions and exclusions, change-order and overage terms with legal and procurement.
- Set hand-off standards in both directions: plates, resolutions, colour space and LUTs, naming conventions, EDL/XML turnover packages, camera and on-set data.
- Ensure vendor pipelines interoperate — essential where sequences split across studios or assets are reused between them.
- Own cross-vendor asset and version control, so nothing is built, or paid for, twice.
- Manage the VFX-to-DI interface: conform, final pulls, deliverable formats, handover schedule.
- Single point of contact between production, the VFX Supervisor, editorial, DI and every vendor.
- Run weekly vendor calls, shot reviews and note transmission — most overage traces back to late or ambiguous notes.
- Own the master cross-vendor shot schedule and status tracker; catch slippage early and drive recovery rather than post-mortems.
- Manage cross-vendor dependencies so no studio idles waiting on another.
- Enforce delivery: technical QC on receipt, retake tracking, final sign-off, source-file turnover.
- Track actuals against approved bids; validate every change order and overage claim.
- Escalate variance early, with a recommended course of action.
- Post-show cost debrief and vendor performance review, feeding back into benchmarks.
- Feature films, mandatory — credits on 3–4+ released features, turnover through to final delivery. Episodic and advertising credits are welcome additions but not substitutes.
- 8–12+ years in VFX with direct ownership of bidding and budgeting: VFX Producer, Line Producer, Head of Production, or VFX Supervisor with commercial exposure.
- Proven multi-vendor delivery — 8+ vendors and 3000+ shots concurrently on a single feature at ₹15-50 Cr scale, delivered on schedule.
- Command of feature turnover mechanics: colour pipeline and ACES, conform, EDL/XML, deliverable specs, DI handover.
- Working knowledge of Nuke, Houdini, Maya, Flame/Resolve, and fluent daily use of ShotGrid/Flow or ftrack as the delivery backbone.
- Strong Excel/Sheets modelling — auditable cost models and schedules.
- Firm but constructive with vendors; exceptional written communication; assumes nothing is understood until it is confirmed in writing.
- Preferred: experience on both vendor and client side; familiarity with RFP and tender processes; vendors across [India, SEA, EU] and multiple time zones.
Cost vetting report and comparison matrix per bid
- rate-card and cost-per-shot benchmark database
- turnover specification issued to all vendors
- master shot schedule and weekly status report
- QC and retake log with delivery sign-off
- post-show cost and vendor review.
Validated savings against original quotes
- reduced change orders and budget variance
- on-time final delivery
- first-pass technical QC acceptance rate
- fewer avoidable retakes traceable to notes or turnover errors
- no delivery-blocking surprise reaching leadership unwarned.
Signed NDA before access to bid data. Written declaration of interests — no financial or employment relationship with bidding vendors during the engagement or for 3 months either side, and no commissions or referral fees. All benchmarks, templates and reports created remain our intellectual property.
Skills: vendor coordination,pipeline,feature films,vfx,bid vetting
Sourced from foundit
Skills
bid vettingExcel Sheets modellingHoudiniNukepipelineflowMayaResolveFtrackShotgridVendor CoordinationFLAME
About Art Technology and Software
Art Technology and Software
IT Services & Consulting
484
employees
2003
23 years old
Kochi, Kerala
JP
₹10.6L PA avg
Avg at Art Technology and Software
About
Art Technology and Software is a reliable digital transformation company with a successful track record across Artificial Intelligence, Data Analytics, and Digital Transformation. With 20+ years of excellence, 1000+ successful projects, and customers in 20+ countries, we help organizations innovate at scale and deliver measurable business outcomes.We specialize in AI consulting, AI model building, bespoke AI solutions, and LLM (Large Language Model) integration and tuning to develop intelligent, business-oriented systems. From architecting sophisticated Gen AI applications to creating AI agents, we assist companies in opening new streams of revenue, automating sophisticated workflows, and providing more intelligent, personalized customer experiences.Coupled with our AI leadership, we offer Digital Engineering and Cloud Consulting solutions that fuel end-to-end modernization. Our services include application and legacy system modernization, product ideation, app development, DevSecOps, API management, platform migration, low-code development, ERP/CRM/ITSM implementations and IoT services.Our cloud solutions deliver agility and scalability through cloud strategy, migration, cloud-native application development, managed services, cost optimization, scaling, and private cloud deployments.We offer service desks, managed IT services, L1–L3 support, network operations centers, application support, service monitoring, and back-office-as-a-service through Intelligent Operations.At Art, our extensive AI experience paired with delivery excellence globally helps organizations redefine opportunities, accelerate innovation, and drive sustainable growth in the smart digital economy of today.
Industries
IT Services & ConsultingAnalytics & KPOFinTechEmerging Technologies
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Culture
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