JAIPUR · FULLTIME
Venue Specialist
Indian Wedding Planners
Jaipur · onsite · Posted 1d ago
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Undisclosed4–6 yrsfulltimeJaipur
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Section · 01
About this role
Job Summary
Department and Reporting
Key Responsibilities
Key Performance Indicators
Qualifications
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
As a Venue Specialist at IWP - Indian Wedding Planners , you will identify, present, negotiate and convert luxury hotel and destination-venue options for our wedding clients across Jaipur and Rajasthan: palace hotels, heritage properties, resorts, boutique hotels and wedding venues, together with room blocks, function spaces, F&B packages, guest accommodation, transfers, VIP hospitality and decor feasibility. It is a field-sales and relationship role, with regular hotel visits, site inspections, client meetings and travel across Rajasthan.
Department and Reporting
Wedding Sales, Venue Sales & Business Development. Reports to the Director / Managing Director. Works with Wedding Planners, Wedding Operations, Decor Design, AMK Travels, RSVP & Guest Relations, Finance, hotel sales, banquet and reservation teams, venue owners, vendors and clients.
Key Responsibilities
- Luxury Hotel, Palace and Venue Partner Development: Identify and build relationships with luxury hotels, palace hotels, heritage properties, premium and boutique resorts, banquet venues, lawns, private estates, forts, havelis and experiential wedding venues across Jaipur and Rajasthan, working with General Managers, Directors of Sales, wedding sales, banquet, reservation, revenue and event teams, and property owners.
- Maintain detailed, up-to-date information for every property: room inventory and room categories; lawns, ballrooms, banquet halls, terraces, courtyards, poolside and pre-function spaces; guest and function capacity; wedding packages, room rates, venue rentals, F&B options and minimum-guarantee conditions; inclusions, exclusions, complimentary rooms, upgrades, meal plans and payment schedules; decor restrictions, vendor policies, sound rules, curfew timings, licensing, loading access, parking, power and weather backup; accessibility, airport and railway-station distance, transport feasibility and VIP-entry possibilities.
- Develop preferred hotel and venue partnerships, track new openings, renovations and seasonal offers, and keep a structured hotel/venue database.
- Client Requirement Understanding: Attend client meetings with Wedding Planners or independently and document the complete brief: dates and functions, guest count, rooms and stay, city and property preferences, budget, function-wise venue needs (Mehendi, Haldi, Sangeet, Cocktail, Wedding, Reception, Welcome Dinner, Brunch, Pool Party, Pheras), meals and special requirements, transfers and VIP movement, RSVP and hospitality desk, decor, entertainment and event flow.
- Curate 3-5 suitable hotel/venue options per active enquiry, with comparison sheets covering inventory, capacity, advantages, limitations, packages, budgets and guest-experience suitability, and arrange site inspections and showarounds.
- Negotiation, Proposals and Booking Closure: Collect availability, rates, packages, menus and commercial conditions; prepare accurate proposals and quotations; and negotiate room blocks, upgrades, complimentary rooms, venue rentals, F&B packages, minimum guarantees, backup spaces, check-in/check-out flexibility, payment schedules, cancellation and attrition terms, decor permissions and outside-vendor policies. Follow up until each enquiry is converted, postponed, lost or closed. Obtain written confirmation, signed agreement, payment terms and the client advance before confirming, and coordinate with Finance on invoices and payment follow-ups.
- Hotel Recces and Site Inspections: Conduct regular hotel visits, recces and client site visits; study rooms, suites, function spaces, guest movement, parking, vendor access, mandap and stage placement, lighting, sound and curfew limits, weather backup and accessibility; and submit recce reports with labelled photos and videos within 24-48 hours.
- Guest Hospitality and Team Coordination: Coordinate with Wedding Planners, RSVP & Guest Relations, AMK Travels, Decor Design, Operations and hotel teams on rooming lists, VIP guests, special needs, transfers, venue layouts, check-in support and welcome amenities, and escalate any service gap or client concern immediately.
- Sales Pipeline and Reporting: Generate leads through networking, planners, vendors, travel partners, social media, referrals and exhibitions; update the CRM/tracker daily; submit daily activity, weekly pipeline and monthly conversion/revenue reports; and share market and competitor insights with management.
Key Performance Indicators
- Updated database of luxury hotels and venues across Jaipur and Rajasthan, with regular field visits and new partner relationships.
- A complete requirement brief for every enquiry and a minimum of 3 suitable options presented per active enquiry, wherever possible.
- Assigned revenue, conversion and booking targets achieved, with every confirmation backed by written documentation and approved terms.
- 100% of assigned recces and site inspections attended, with reports submitted within 24-48 hours.
- Accurate handover of guest, rooming, transport and function details to internal teams, and positive client and planner feedback.
- Daily CRM updates, and weekly and monthly reports submitted on time.
Qualifications
- Education: BBA, MBA, Hotel Management, Hospitality Management, or a graduate with strong relevant experience.
- Experience: 4-6 years in luxury hotel sales, wedding sales, banquets, destination-wedding venue sales, hospitality sales or wedding planning.
- Mandatory exposure: Luxury hotels, palace hotels, resorts, heritage properties, wedding venues, room blocks, banquets, group bookings or destination-wedding sales.
- Location and geography: Jaipur-based candidate preferred, with strong knowledge of Rajasthan's luxury hotels, palaces, heritage properties, resorts and wedding venues, and comfortable with frequent travel across Rajasthan.
- Communication: Excellent English and Hindi; Rajasthani/Marwari is an advantage.
- Skills: Hotel negotiation, venue curation, client handling, presentations, proposals, closing, networking, relationship management and follow-up; comfortable with Excel, CRM/lead trackers, PowerPoint, email and WhatsApp Business.
- Personality: Presentable, mature, polished, self-driven, target-oriented, commercially aware, organised and relationship-focused.
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Section · 02
Skills
hospitality deskcrmairportPartner developmentplannerHotel SalesHospitality SalesbanquetMonthly ReportsComputer NetworksHospitalityBusiness Developmenthospitality managementoperationsGuest RelationsHotel Managementfinance