Vendor Master Management - Accounts Payable

Key Responsibilities

Vendor Master Data Management

• Create new vendor master records in the ERP system with complete and accurate information.
• Validate supporting documents and process approved vendor creation requests.
• Ensure data quality and compliance with master data governance standards.

Vendor Data Maintenance

• Update vendor information, including bank account details, payment terms, tax information, contact details, and email IDs.
• Process approved change requests with proper documentation and approvals.
• Maintain accurate and up-to-date vendor records in the ERP system.

Vendor Extension Management

• Extend existing vendors to additional entities, plants, or business units as required.
• Execute vendor extensions in line with approved business requirements and company policies.

Compliance & KYC Management

• Verify KYC documentation, bank details, MSME certificates, and statutory compliance records.
• Ensure adherence to organizational compliance requirements.
• Review and reject incomplete or incorrect requests for necessary corrections.

Audit & Reporting

• Provide supporting documents and reports for internal and external audits.
• Maintain audit-ready documentation and records.
• Coordinate with auditors and relevant stakeholders during audit reviews.

Stakeholder Coordination & Process Governance

• Coordinate with business teams, DMS teams, procurement, and finance stakeholders.
• Track and follow up on vendor master requests to ensure timely closure.
• Manage TDS setup, lower deduction certificate updates, and related compliance activities.
• Resolve queries and drive process efficiency through effective stakeholder communication.