Vendor Management & EVENT Operations Intern

Role Overview

The Vendor Management & Event Operations Intern will support the Academic Partnerships team in managing external vendors and service providers associated with academic programs, conferences, events, and partnership initiatives.

Key Responsibilities

• Research and identify suitable vendors across event, academic, stationery, printing, branding, technology, hospitality, transportation, and other categories.
• Build and maintain vendor databases.
• Source quotations and compare vendor proposals.
• Prepare quotation comparison sheets and support commercial evaluation.
• Coordinate specifications, quantities, timelines, pricing, and deliverables with vendors.
• Support negotiations under team guidance.
• Maintain vendor communication and follow-ups.
• Assist with purchase requirements, work orders, specifications, and vendor documentation.
• Track vendor deliverables against timelines and specifications.
• Coordinate with internal teams on event requirements.
• Support vendor coordination during conferences and academic events.
• Assist with cost optimisation and post-event reconciliation.