Vendor Coordinator I
Astreya · Remote · remote · Posted today
Undisclosed2–6 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Vendor Analyst - Subcontractor Staffing Partners
Reports to: Vendor Manager, Subcontractor Staffing Partners
Department: [Vendor Management / Procurement]
Job type: Full-time, permanent
Travel: Minimal - occasional travel for partner reviews
Reports to: Vendor Manager, Subcontractor Staffing Partners
Department: [Vendor Management / Procurement]
Job type: Full-time, permanent
Travel: Minimal - occasional travel for partner reviews
Role purpose
The Vendor Analyst is the data and operations engine behind Astreyas subcontractor and staffing-partner programme. You maintain the vendor master data, compliance records and spend reporting that the Vendor Manager relies on to negotiate, govern and - where necessary - exit partner relationships. You will turn a fragmented picture of third-party labour spend, fill rates and compliance status into a clear, trusted monthly cadence, and flag the risks in it before they reach a client.
This is a hands-on analytical role with high visibility. You will not own commercial negotiations, but you will build the evidence base those negotiations are won with.
Key responsibilities
Reporting analysis (approx. 40%)
- Build and maintain vendor scorecards covering fill rate, time-to-fill, attrition, SLA attainment, no-show rates and CSAT on partner-delivered work
- Produce the monthly and quarterly vendor reporting pack: spend by vendor, region, client and role type; subcontracted headcount; trend and variance commentary
- Benchmark partner rate cards by role and geography - against market data and against each other - and surface where Astreya is paying above pattern
- Track savings and consolidation targets against actuals; flag run-rate drift and out-of-pattern spend early
- Prepare QBR packs, executive summaries and escalation briefs for the Vendor Manager
Vendor operations data (approx. 30%)
- Own the vendor master data: legal entities, contacts, contract dates, notice periods, renewal and expiry alerts
- Run vendor onboarding administration - intake forms, due diligence packs, banking and tax documentation, system and portal setup
- Maintain the contract repository and supporting document trail in an audit-ready state
- Administer timesheets and purchase orders for subcontracted resource; support month-end accruals with Finance
- Manage the vendor request and exception queue, and chase open actions arising from vendor reviews
Compliance controls (approx. 20%)
- Track and evidence compliance across the partner base: insurance certificates, background and right-to-work checks, security and privacy training, local licensing and labour requirements
- Operate an expiry-tracking process so no resource works on a client site with lapsed documentation
- Reconcile vendor invoices against SOWs, timesheets, rate cards and approved POs; investigate and clear disputes with Accounts Payable
- Recommend invoices for approval; approval authority sits with the Vendor Manager
Sourcing support (approx. 10%)
- Run the mechanics of RFPs and RFQs - distributing documents, collating responses, building comparison and scoring matrices
- Support bid teams with sourcing data, historical rates and coverage information for new and expanding accounts
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
CSATAccounts PayableDue DiligenceCadencemarket dataPoSAccrualsCommercial NegotiationsQbrBankingSLAOnboardingVendor ManagementoperationsProcurementAdministrationLegalcompliancefinancecontract repository
About Astreya
Astreya
IT Services & Consulting
201
employees
2001
25 years old
San Jose, California
US
₹10.8L PA avg
Avg at Astreya
About
Astreya specializes in IT solutions, enhancing operational efficiency and driving innovation for global organizations through tailored technology services.
Industries
IT Services & Consulting
Employee ratings
10 reviews
3.5/ 5
Culture
3.5
Career growth
2.3
Work-life
4.2
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