Vendor Cooordinator_Pune_Chakan/Khed Shivpura/Talegaon

Role & responsibilities

Vendor coordinator Support Services for Sheet Metal, Fabrication and Powder Coating

Parts

1. Objective

The purpose of this engagement is to deploy skilled procurement manpower to support

sourcing and supplier coordination activities for sheet metal, fabrication, and powder coating

components. The deployed resource shall function as a Vendor coordinator at supplier site

and ensure timely availability of materials in line with the production plan.

2. Scope of Services

The service provider shall deploy qualified and experienced personnel to perform the

following activities:

Vendor coordinator Activities

• Manage procurement activities for sheet metal, fabrication, machining, and powder

coating parts.

• Review material requirements and communicate purchase requirements to suppliers.

• Monitor purchase orders as per company procedures.

• Maintain procurement records and supplier-related documentation.

Supplier Coordination & Follow-up

• Coordinate closely with suppliers for parts availability.

• Conduct regular follow-ups with suppliers to ensure adherence to committed delivery

schedules.

• Track material dispatch from supplier and follow up until material receipt

wing.

• Escalate delays, capacity constraints, quality concerns, or supply risks to the

designated company representative.

• Work proactively with suppliers to expedite critical materials whenever required.

Production Plan Alignment

• Review production requirements and ensure procurement activities are aligned with

the production schedule.

• Monitor material shortages and communicate potential risks well in advance.

• Prioritize procurement actions based on production urgency and business

requirements.

• Ensure timely availability of components to support uninterrupted production

operations.

Reporting & Communication

• Provide periodic status reports on open orders, supplier commitments, delays, and

critical issues.

• Maintain supplier delivery trackers and procurement follow-up records.

• Participate in review meetings with company stakeholders and suppliers as required.

3. Resource Qualifications

The deployed resources should:

• Have experience in procurement/purchasing activities within manufacturing

industries.

• Possess good knowledge of sheet metal fabrication, powder coating, and related

manufacturing processes.

• Be proficient in Microsoft Excel, and procurement documentation.

• Diploma mechanical engineer/B.E with 2-3 years of experience.

4. Service Provider Responsibilities

• Deploy qualified and trained manpower as per agreed requirements.

• Ensure continuity of service and provide replacement resources in case of absence

or attrition.

• Ensure compliance with company policies, safety requirements, and confidentiality

obligations.

• Monitor resource performance and provide necessary training and support.

the deployed Vendor coordinator resource actively manages

procurement and supplier follow-up activities, driving on-time availability of sheet metal,

fabrication, and powder-coated parts to meet production requirements.

Preferred candidate profile