Vendor and Contractor Audit Software

Vendor and Contractor Audit Software Vendor and Contractor Audit Software for Accountable Facility Services Vendor and Contractor Performance Overview Compliance, service quality, and closure visibility Vendor Compliance Score 91% Across 18 vendors Vendors Reviewed 18 7 service categories Open Corrective Actions 8 3 need attention AI Recurring vendor-performance gap Two maintenance contractors showed repeated delays in submitting service reports and closure evidence.

A Clearer Way to Monitor Every Facility Service Partner
01 Standardize vendor reviews Use consistent questions, service standards, document requirements, safety expectations, SLA criteria, scoring rules, and evidence requirements. 02 Verify actual contractor performance Capture the property, vendor, contract, work area, service activity, inspection time, photographs, comments, documents, and responsible personnel. 03 Close vendor issues faster Assign findings to vendors, contract managers, facility teams, procurement, maintenance, or safety teams and verify each action before closure.

Where Manual Vendor and Contractor Audits Break Down
Document compliance Required contractor documents are missing or expired Service evidence Managers cannot confirm whether work was completed correctly Performance evaluation Different teams evaluate the same vendor differently Accountability Contractor findings remain open without clear follow-up

What a Vendor and Contractor Audit Should Cover
01 01 Vendor documentation and approval 02 02 Workforce and site access 03 03 Safety and work practices 04 04 Service quality and SLA 05 05 Corrective actions and review Coverage area 01 Confirm That Every Vendor Is Properly Approved Company documentation Review company registration, licences, insurance, tax records, agreements, contact details, approved scope, and vendor status. Compliance records Verify permits, certificates, risk assessments, method statements, training records, employee documents, and expiry dates. Coverage area 02 Verify Who Is Working at the Property Workforce verification Check worker identification, approved personnel lists, qualifications, competency records, inductions, and training. Site-access controls Review visitor registration, security approval, work permits, access cards, restricted-area permissions, attendance, and entry or exit records. Coverage area 03 Confirm That Contractors Follow Site-Safety Requirements Safety controls Inspect PPE use, barricading, warning signs, tool condition, electrical safety, work-at-height controls, housekeeping, and emergency readiness. Work execution Review method-statement compliance, supervision, safe work practices, equipment use, material handling, and temporary controls. Coverage area 04 Measure Whether the Vendor Delivers the Required Standard Service quality Inspect completed work, workmanship, cleaning quality, repair condition, response quality, materials used, and occupant impact. SLA and contract performance Review response time, completion time, attendance, missed visits, repeat failures, service frequency, deliverables, and contractual requirements. Coverage area 05 Turn Vendor Findings Into Accountable Improvement Corrective follow-up Track rework, document submission, retraining, repair, replacement, deadline, escalation, and closure evidence. Performance review Monitor vendor score, repeat findings, contract-manager approval, improvement plans, warnings, suspension, and renewal decisions.

How Taqtics Digitizes Vendor and Contractor Audits
01 Configure Create Vendor and Contractor Audit Templates Build sections for documentation, workforce, access, safety, work quality, SLA performance, service records, and corrective actions. 02 Standardize Set Compliance, Scoring, and Evidence Rules Define document requirements, expiry controls, safety standards, SLA criteria, scoring rules, photographs, and escalation conditions. 03 Assign Schedule Audits by Property and Vendor Assign reviews by property, contract, service category, vendor, work area, responsible manager, frequency, and deadline. 04 Inspect Complete Vendor Audits on Mobile Capture vendor details, workforce information, documents, photographs, comments, work quality, SLA findings, and evidence. 05 Resolve Assign Vendor Actions and Verify Closure Route findings to vendors and internal owners, set priorities and deadlines, review rework or documents, and approve closure.

Make Every Vendor Finding Easier to Verify
Vendor and Contractor Audit Vendor Compliance Score 91% Completion 43% 1.0 Documentation, Safety, and Work Quality 3/8 answered Score: 91% Validated observations

• Property, vendor, contract, service category, and work-area context

• Timestamped inspection with auditor, supervisor, and vendor-personnel details

• Photographs, service evidence, work records, and structured comments

• Licences, insurance, certificates, permits, and supporting documents

Standardized scoring

• Service-specific inspection instructions and vendor-performance standards

• Compliant, Non-compliant, and N/A answer rules

• Critical, major, and minor vendor-compliance classifications

• Weighted scoring with automatic vendor-compliance calculation

Corrective actions

• Owners, priorities, deadlines, and overdue escalations

• Routing to vendors, facility teams, procurement, safety, or contract managers

• Rework, document submission, retraining, repair, or replacement requirements

• Closure evidence, internal approval, and reopening when standards remain unmet

Vendor Reports That Show Where Service Performance Is Declining
View all report insights + Vendor Performance Report Vendor, contract, SLA, and closure visibility Vendor Compliance Score 91% Across 18 vendors Open Corrective Actions 8 3 require attention Action Closure Rate 86% 37 actions closed 37 Closed 4 Open 2 Overdue Recommended focus Review repeated service-report delays and incomplete closure evidence from two maintenance contractors.

Start With a Ready-to-Use Vendor and Contractor Audit Checklist


See How Multi-Location Teams Improve Audit Execution


Continue With Other Property Audit Workflows


Vendor and Contractor Audit Software Questions
What is vendor and contractor audit software + What should a vendor and contractor audit include + Can audits be assigned by property, vendor, and service category + Can vendor licences, insurance, and certificates be tracked + Can contractor workforce and site-access compliance be checked + Can onsite safety and PPE use be audited + Can vendor SLA and service quality be scored + Can failed vendor checks create corrective actions automatically + Can closure evidence be reviewed before approval + Can Taqtics identify recurring vendor-performance gaps +

Make Every Vendor Audit Reliable and Actionable