VAT Specialist

Role & responsibilities

VAT Preparation & Return Filing

Prepare EU and UK VAT returns on a periodic basis (monthly/quarterly as applicable per jurisdiction).

File VAT returns with external consultant or relevant tax authorities across EU/UK region, ensuring timely and accurate submissions.

Maintain a filing calendar and track submission deadlines to avoid penalties and interest.

Support OSS/IOSS and non-Union scheme registrations and filings where applicable.

VAT Reconciliation

Perform monthly VAT reconciliations between Oracle Net Suite/SAP S/4HANA general ledger balances and VAT return figures.

Reconcile input and output VAT, identify discrepancies, and resolve variances in coordination with the accounts team.

Prepare reconciliation working papers and supporting documentation for review and audit trails.

VAT Compliance & Advisory Support

Apply up-to-date knowledge of EU/UK VAT law, rules, and regulations to ensure compliance across all jurisdictions.

Support the application of correct VAT treatment to transactions (place of supply, reverse charge, intra-community supplies, exports, B2B/B2C rules).

VAT Audit & Assessment

Handle VAT audits and assessments initiated by EU/UK tax authorities; prepare responses, documentation, and supporting evidence.

Coordinate with internal stakeholders and external advisors to resolve audit queries and disputes.

Manage correspondence with tax authorities regarding assessments, refunds, and reassessments.

Systems & Process

Work extensively with Oracle Net Suite/SAP S/4HANA to extract, validate, and report VAT-relevant data.

Use Microsoft Excel (advanced) for data analysis and reconciliations

Identify process improvement opportunities to streamline VAT compliance workflows.

Communication & Stakeholder Management

Communicate effectively with EU/UK-based teams, tax advisors, and finance counterparts.

Clearly explain VAT positions, queries, and requirements to non-tax stakeholders.

Maintain professional correspondence with external tax authorities and consultants.

Preferred candidate profile

Technical Knowledge: Strong working knowledge of EU and UK VAT law, rules, and compliance procedures across multiple jurisdictions.

ERP/Tax software Experience: Hands-on experience with Oracle Net Suite/SAP S/4HANA/Avalara , including VAT-related data extraction and GL reconciliation.

Excel Skills: Advanced proficiency in Microsoft Excel including pivot tables, lookups, formulas, and data reconciliation techniques.