US Payroll Executive

We're hiring for a US Payroll & Tax Executive at Infojini.

Location: Thane (Onsite)

Shift Timing: 06.00pm IST to 03.30am IST (Cab service available)

Job Summary

The US Payroll and Payroll Tax Executive is responsible for processing end-to-end payroll for US employees and independent contractors. This role ensures accurate and timely salary payments, rigorous payroll tax compliance, tax filings, and meticulous record-keeping in accordance with federal, state, and local regulations.

Key Responsibilities

1. Payroll Processing (W-2 Employees & Contractors)

• Process weekly and bi-weekly payrolls for all US-based employees.
• Validate payroll data, including timesheets, leave records, per diems, bonuses, commissions, and deductions.
• Calculate wages, overtime, reimbursements, and final settlements accurately.
• Onboard independent contractors by verifying Form W-9 and tax classification details.
• Process timely contractor and vendor payments while maintaining clean payment ledgers.
• Partner with HR to sync employee lifecycle changes with the payroll system

2. Payroll Tax Administration & Compliance

• Calculate, withhold, and reconcile federal, state, and local payroll taxes.
• Ensure full compliance with IRS, Social Security, Medicare, FUTA, and SUTA requirements.
• Review employee withholding elections (Form W-4) and monitor contractor classifications.
• Manage quarterly and annual payroll tax reconciliations, including year-end reporting.
• Serve as the main point of contact for external payroll providers and tax agencies.
• Prepare, verify, and coordinate annual Form W-2 and Form 1099 distribution

3. Reporting, Audits & Record Keeping

• Generate standard and ad-hoc payroll reports for finance, HR, and leadership teams.
• Lead internal and external payroll audits by preparing necessary documentation.
• Safeguard highly confidential employee and contractor financial data.
• Investigate and resolve payroll or tax discrepancies promptly.

Required Qualifications

• Education: Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Experience: 4+ years of hands-on experience in US payroll processing and tax administration.
• Tax Knowledge: Deep understanding of multi-state tax regulations, W-2, W-4, W-9, and 1099-NEC/MISC processes.
• Systems: Advanced proficiency with major payroll platforms (e.g., ADP, Workday, Paychex) and Microsoft Excel (VLOOKUPs, Pivot Tables).
• Skills: High analytical capability, strict attention to detail, and strong communication skills for employee support.

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