US - Accounts Receivable Specialist

Position Description

Position: US Accounts Executive (AR Specialist)

Company: Inspiroz IT Services Pvt. Ltd.

Location: Millennium Business Park, Mahape, Navi Mumbai

Job Summary

The Accounts Receivable Executive is responsible for managing customer accounts, ensuring timely collection of outstanding invoices, maintaining accurate financial records, and supporting the over-all cash flow of the organization. The role requires strong attention to detail, communication skills, and knowledge of accounting principles.

Key Responsibilities

• Generate and issue customer invoices accurately and on time.
• Monitor customer accounts and track outstanding balances.
• Follow up with customers regarding overdue payments through email, phone calls, and other communication channels.
• Reconcile customer accounts and resolve billing discrepancies.
• Process and record customer payments, including checks, wire transfers, and online payments.
• Maintain accurate accounts receivable records and documentation.
• Prepare aging reports and provide regular updates on collection status.
• Coordinate with other departments to resolve payment-related issues.
• Assist in month-end and year-end closing activities.
• Ensure compliance with company policies and accounting standards.
• Support audits by providing required accounts receivable documentation.
• Identify opportunities to improve collection processes and reduce outstanding receivables.

Requirements

Required Qualifications

• Bachelor's degree in accounting, Finance, Commerce, or a related field.
• 5-6 years of experience in Accounts Receivable, Collections, or Accounting.
• Strong understanding of accounts receivable processes and accounting principles.
• Proficiency in Microsoft Excel and accounting/ERP software.
• Excellent communication and negotiation skills.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Experience with ERP systems; QuickBooks experience is preferred.
• Knowledge of invoicing, collections, cash application, and customer account reconciliation.
• Experience working in a fast-paced environment.

Key Skills

• Accounts Receivable Management
• Collections C Follow-up
• Invoice Processing
• Account Reconciliation
• Cash Application
• Financial Reporting
• Microsoft Excel
• ERP Systems
• Communication
• Customer Service
• Time Management