Urgent requirement For HR Executive

Role & responsibilities

Job Purpose

The HR Operations Executive will be responsible for managing day-to-day HR operations, employee records, attendance, leave, HR documentation, employee queries, and coordination with various departments. The role will ensure smooth and compliant execution of HR processes and provide effective employee support.

Key Responsibilities

1. HR Operations

• Manage day-to-day HR operational activities and employee lifecycle processes.
• Handle employee onboarding, documentation, transfers, confirmations, promotions, and separation processes.
• Maintain accurate and updated employee personnel files and HR records.
• Ensure timely completion of joining and exit formalities.
• Issue HR letters such as appointment, confirmation, transfer, promotion, experience, relieving, and other employment-related letters.

2. Attendance & Leave Management

• Monitor employee attendance, late coming, absenteeism, and leave records.
• Coordinate with HODs for attendance regularization and leave approvals.
• Maintain accurate leave records in the HRMS.
• Follow up on unauthorized absence and support the HR team in handling absenteeism cases.

3. HRMS / Management

• Maintain employee master data in the HRMS.
• Update employee information related to joining, transfers, promotions, salary revisions, and exits.
• Generate HR reports and MIS as required.
• Coordinate with employees and departments for HRMS-related issues.

4. Employee Engagement & Support

• Address routine employee queries related to HR policies, attendance, leave, benefits, and documentation.
• Coordinate employee engagement activities and HR initiatives.
• Support grievance handling and ensure timely escalation of employee concerns.
• Maintain professional and confidential handling of employee information.

5. Payroll Coordination

• Coordinate with the payroll team for monthly payroll inputs.
• Validate attendance, leave, deductions, new joiners, exits, and other payroll-related information.
• Support the resolution of employee salary and payroll queries.

6. Recruitment & Onboarding Support

• Coordinate with the recruitment team for joining formalities.
• Ensure completion of pre-employment documentation and verification requirements.
• Conduct HR orientation/induction for new employees.
• Coordinate employee ID cards, access, uniforms, accommodation, and other onboarding requirements where applicable.

7. Compliance & Documentation

• Ensure HR processes are aligned with organizational policies and applicable labour laws.
• Maintain statutory and HR compliance-related records.
• Support internal and external HR audits.
• Ensure proper documentation and confidentiality of employee records.

8. HR MIS & Reporting

• Prepare daily, weekly, and monthly HR reports.
• Track headcount, attrition, absenteeism, vacancies, joining, and separation data.
• Provide HR analytics and reports to management as required.

Hospital-Specific Responsibilities

• Coordinate with clinical and non-clinical departments regarding employee-related matters.
• Maintain employee documentation for doctors, nurses, paramedical, and support staff.
• Support credentialing and documentation processes for clinical employees, where applicable.
• Coordinate mandatory training, induction, and compliance requirements.
• Ensure HR records are maintained as per hospital accreditation and audit requirements.

Required Skills

• Good knowledge of HR operations and employee lifecycle processes.
• Strong communication and interpersonal skills.
• Good knowledge of MS Excel and HRMS/HRIS.
• Ability to maintain confidentiality.
• Strong coordination and follow-up skills.
• Good documentation and reporting skills.
• Problem-solving and employee-handling skills.
• Ability to work in a fast-paced healthcare environment.

Qualification

Education: MBA/PGDM in Human Resources, MSW-HR, or equivalent qualification.

Key Performance Indicators (KPIs)

• Timely completion of employee documentation.
• Accuracy of HRMS and employee records.
• Attendance and leave data accuracy.
• Timely payroll inputs.
• Joining and exit process completion.
• Employee query resolution turnaround time.
• HR compliance and audit readiness.
• Accuracy and timeliness of HR MIS reports

Interested candidates can share their updated profile [email removed]