Urgent openings For Receptionist / Front Office Executive

Role & responsibilities

• Manage the reception/front-office area professionally.
• Welcome and assist visitors, seafarers, candidates, clients, vendors and business partners.
• Manage visitor registration, check-in/check-out and access through the VMS.
• Issue visitor passes/badges and maintain accurate visitor records.
• Notify employees/concerned departments about visitor arrivals.
• Handle incoming calls and route them to the appropriate personnel.
• Manage courier, mail and document receipt/distribution.
• Coordinate meeting-room bookings and visitor appointments.
• Maintain reception registers, records and administrative documentation.
• Coordinate with HR, Administration, Security, Crewing and Operations teams.
• Ensure compliance with company security and visitor-management procedures.
• Support general administrative activities as required.

Preferred candidate profile

• 2 to 3 years of experience as Receptionist / Front Office Executive.
• Mandatory VMS software experience.
• Good proficiency in MS Office and computer applications.
• Excellent English communication and interpersonal skills.
• Professional appearance and strong customer-service orientation.
• Graduate in any discipline.
• Ability to handle multiple visitors/tasks in a professional manner.