Unit Admin & Maintenance Head

Hiring For Unit Admin & Maintenance Head

If you are ready to move, you can apply for this job.

Work Location -Goa

Key Accountabilities/Responsibilities

The most important end-results for which an incumbent would be held responsible at the end of the year.

To ensure the smooth functioning of the maintenance activities, housekeeping activities, security, and reception.

o Scheduling of H/K and Security and ensuring availability in coordination with the agency supervisors.

o Training of housekeeping and security staff on code of conduct.

o Conducts training for security staff on shoplifting, modus operandi of shoplifters, methods of questioning

o Monitors the work of the security and housekeeping staff by ensuring that the prepared monthly, weekly & hourly checklists for Housekeeping & Security are adhered to.

o Sorts out customer issues w.r.t parking (e.g. parking fee, scratch on car etc.)

o Handling shoplifters as per laid down process.

o Maintains all reports as per process.

o Keeps store under surveillance at all points of time.

o Ensures safe custody of keys and maintains records of the same.

o Ensures safety norms by coordinating for regular inspections/ safety audits and training on firefighting and disaster management.

o Submits monthly returns

o Overlook the functioning of the reception staff wrt their internal & external customer interactions & schedule their functioning as per the shifts

• Laises with civil and govt bodies i.e. Police, labour, RTO, fire department, Weight & Measures etc.

• To organize for purchase non-trading items, maintain fixed assets & organize for sale of scrap & fixed assets as & when need arises
• Vendor negotiation, quotation sourcing and closures.
• Raises POs for the purchase of printing, stationary, alteration slips, credit notes, goods acknowledgement notes and other such non-trading items for the unit.
• Organizes materials required by other departments (e.g. Training equipment like LCD, PA system for certain launches etc)
• Monitors the consumption and procurement of shopping bags
• Ensures incoming goods reach the concerned department, maintains the register & ensures invoices are signed off by concerned persons
• Gets capital requisition of goods - gets approvals for amounts greater than Rs. 5000
• Ensures upkeep and maintenance of the fixed assets and all documentation pertaining to the same.
• Ensures all statutory compliances wrt housekeeping, security & administration department are met.
• Souring and renewal of all applicable licences.
• Renewal of Contracts
• Equipment Maintenance
• Fixtures Maintenance - Ensuring all the fixtures are in presentable condition and free from breakages.
• Building Maintenance - Ensure timely renewal of building licences, availability of neutralisers, proper caballing, water proofing.
• Energy Conservation
• Identify sources of energy consumption.
• Segregate essential and non-essential sources
• Follow all maintenance procedures and increase efficiency of the equipment
• Find out ways and means of reducing the electricity unit consumption
• To carry out all preventive maintenance activities as per schedule.
• Spares Maintenance - Carry out overhauls in time and procuring required spares directly from parent company.
• Snag Analysis & Rectification planning
• Maintenance of fixture inventory and scrap sale.