Travel Officer

Role & responsibilities

Research and book flights, accommodation and ground transportation in accordance with Academy and AKS purchasing and travel policies.

• Coordinate travel documentation, including relevant visa and insurance requirements, and provide clear itineraries, confirmations and guidance to travellers.
• Validate invoices against travel bookings and services delivered, obtain the necessary approvals and coordinate with Finance for timely payments.
• Manage relationships with travel agencies and vendors, including negotiating preferred rates and service agreements within delegated authority.
• Research travel options that balance safety, reliability, convenience and cost.
• Coordinate TID and ITID students travel at the beginning and end of terms, during holidays and for other authorised journeys, working closely with residential staff.
• Maintain accurate student travel schedules and emergency contact details, sharing these with staff responsible for departures, transfers and arrivals.
• Support academic trips, the student exchange programme and other student programmes by coordinating travel logistics and documentation (including visas) with the staff leading each activity.
• Monitor flight changes and coordinate assistance during delays, cancellations or missed connections.
• Coordinate expatriate staff members annual home travel in accordance with contractual entitlements and Academy policies, confirming eligibility and approvals with HR before booking.
• Support travel arrangements for expatriate staff joining or leaving the Academy and liaise with HR on relevant visa and immigration documentation.
• Handle personal information and travel documents securely, maintaining accurate records in accordance with Academy requirements.
• Support TID students with passport applications as required, coordinating with families and relevant Academy staff to assist with documentation and follow-up.
• Liaise with the FRRO on registration and visa matters relating to foreign students, coordinating required documentation, monitoring deadlines and supporting timely completion of relevant processes.

Education:

• Bachelor s or Master s degree
• Diploma in travel & tourism is preferred

Experience:

• Minimum work experience of 5-7 years.
• Good knowledge of MS Office. Knowledge of ERP Environment will be added advantage.
• Candidate should be fluent in spoken & written English & Hindi. Telugu as additional spoken language is more preferable.
• Exceptional organizational, communication, and problem-solving skills.
• Strong knowledge of international travel regulations, customs, and currencies.
• Proficiency in MS Office and Outlook.
• Reliable, detail-oriented, and customer-focused approach.