Travel & Expense Reimbursement(offrole)

Job Description-Travel & Expense Reimbursement

Position

Executive -Travel & Expense Reimbursement

Level

Agency roll

Job Location

Corporate office, Bengaluru

Reporting to

Manager Finance

Scope of the role

Employee Travel expenses reimbursement

Job Purpose

To manage employee and off-roll employee reimbursement processes, advance payments, travel expense accounting, monthly provisions, and MIS reporting, while ensuring compliance with company policies, maintaining accurate financial records, and processing claims in a timely and efficient manner.

Key Responsibilities

1. Employee Reimbursement Processing

• Process and verify employee reimbursement claims for:
• Business Expenses
• Telephone Expenses
• Domestic Travel Expenses
• Market Working Allowances
• Verification of supporting documents, bills, and approvals.
• Ensure timely reimbursement of payments
• Coordinate with employees for any clarification or additional documentation wherever required.
• Availing GST ITC for Domestic travel expenses.

2. International Reimbursement Management

• Process international travel expense claims received from employees across PAN India.(Titan & TEAL)
• Verify foreign currency transactions, expense categorization, and policy adherence.
• Coordinate with employees for any clarification or additional documentation wherever required.

3. Employee Advance Payments

• Process employee advance requests for:
• Business Expenses
• Domestic Travel Expenses
• Track outstanding advances and follow up for closure.

4. Off-Role Employee Reimbursements

• Reimbursement payments for:
• Interns
• TalentPro employees
• Retainers and consultants
• Verification of supporting documents and approvals.

5. Weekly Reimbursement File Preparation

• Prepare and validate weekly employee reimbursement files.
• Generate and submit reimbursement payment files as per payment cycle.
• Ensure accuracy and completeness before processing the payment.

6. Provision

• Clearing all received claims before last date of month.
• Preparation of Month end provision file for book closure.
• Maintain supporting documentation for audit purposes.

7. MIS Reporting

• Prepare MIS reports
• Analyse reimbursement volumes, pending claims, advances, and exception cases.

8.Key Skills Required

• MIS Reporting
• Microsoft Excel (Advanced)
• ERP/Expense Management Systems (SAP)
• Stakeholder Management

9.Qualification & Experience

• Bachelor’s degree in commerce.
• Experience in Travel & Expense Operations, or Employee Reimbursement Management 1 to 2 years.
• Excellent communication skills & should be a team player
• Highly energetic & self-motivated & should be able to complete targets on time.