Travel Desk Executive

Roles and Responsibilities

• Manage travel bookings, including air tickets, hotel reservations, and visa processing.
  

JOB DESCRIPTION TRAVEL & ADMINISTRATION

EXECUTIVE

Company: Paras Defence and Space Technologies Ltd.

Location: Nerul, Navi Mumbai

Experience: 3–6 Years

Employment Type: Full-time

Job Summary

We are looking for an experienced Travel & Administration Executive to manage end-to-end domestic and

international travel requirements for employees, management, clients, and business visitors. The candidate should

have strong hands-on experience in Amadeus, flight ticketing, hotel and cab bookings, visa processing, and

bulk/group bookings.

Key Responsibilities

• Handle end-to-end domestic and international flight bookings through Amadeus/GDS.
• Manage ticket issuance, re-issuance, cancellation, refunds, rescheduling, and itinerary changes.
• Coordinate hotel bookings as per employee and management requirements.
• Arrange airport transfers, cabs, local transportation, and travel logistics.
• Handle domestic and international visa processing, including documentation, applications, appointments,

and follow-ups.

• Manage bulk/group flight and hotel bookings for business travel, events, meetings, and employee travel.
• Coordinate travel arrangements for senior management, employees, clients, vendors, and visitors.
• Liaise with airlines, hotels, cab vendors, travel agencies, and visa consultants.
• Compare fares and negotiate with vendors to ensure cost-effective travel arrangements.
• Prepare and maintain travel itineraries, tickets, hotel confirmations, cab details, visa documents, and other travel

records.

• Verify travel invoices and coordinate with Finance for billing and payment processing.
• Maintain MIS and records of travel bookings and expenses.
• Handle urgent and last-minute travel requirements efficiently.
• Ensure all travel arrangements comply with company policies and approval procedures.

Required Skills

• Strong hands-on experience in Amadeus GDS.
• IATA certification is mandatory/preferred.
• Strong knowledge of domestic & international air ticketing.
• Experience in hotel, cab, airport transfer, and travel package bookings.
• Practical experience in visa processing and international travel documentation.
• Experience handling bulk/group bookings.
• Good vendor coordination and negotiation skills.
• Excellent communication and coordination skills.
• Proficiency in MS Office, particularly Excel and Outlook.
• Ability to manage multiple bookings and urgent travel requirements simultaneously.

Qualification

• Graduate in any discipline.
• IATA / Travel & Tourism certification preferred.
• 3–6 years of relevant experience in Corporate Travel / Travel Desk / Travel Administration.