Travel Desk Executive

Job Summary

We are looking for a highly organized and proactive Travel Desk Executive to manage domestic and international travel arrangements, visa processing, and employee mobilization activities. The candidate should possess strong coordination skills, advanced Excel knowledge, and the ability to work effectively under pressure in a fast-paced environment.

Key Responsibilities

• Handle domestic and international flight, hotel, and transportation bookings.
• Manage visa applications, renewals, cancellations, and travel documentation.
• Coordinate employee onboarding, international boarding, and mobilization activities.
• Liaise with travel agencies, embassies, consulates, and immigration authorities.
• Maintain travel records, visa trackers, passport validity records, and travel MIS.
• Track and monitor employee travel schedules and travel-related compliance.
• Prepare reports, dashboards, and trackers using Microsoft Excel.
• Handle urgent travel requests and last-minute travel changes efficiently.
• Coordinate with HR, Administration, Finance, and Operations teams.
• Ensure adherence to company travel policies and cost optimization.

Required Skills & Qualifications

• Graduate in any discipline.
• 2-5 years of experience in Travel Desk, Visa Processing, Immigration, or Employee Mobilization.
• Strong knowledge of international travel and visa procedures.
• Advanced Microsoft Excel skills, including:
• VLOOKUP/XLOOKUP
• Pivot Tables
• Conditional Formatting
• Data Validation
• MIS Reporting & Dashboard Preparation
• Basic Excel Automation
• Excellent communication and coordination skills.
• Ability to manage multiple tasks and work under pressure.
• Good analytical and problem-solving skills.

Preferred Experience

• Experience handling overseas employee travel and visa processes.
• Exposure to UAE/GCC visa and immigration procedures.
• Experience in Manufacturing, Engineering, Construction, or Industrial organizations.

Key Competencies

• Attention to Detail
• Multitasking Ability
• Time Management
• Stakeholder Management
• Reporting & Data Analysis
• Customer Service Orientation
• Ability to Work in a Fast-Paced Environment

Industry Preference: Manufacturing / Engineering / Construction / Industrial Sector.