Transport Manager

Transport Manager Roles & Responsibilities

Position Overview

Responsible for managing and coordinating end-to-end transport operations, fleet compliance, documentation, GPS/CCTV systems, vehicle deployment, maintenance coordination, vendor management and transport MIS. The role requires strong ownership, follow-up and cross-functional coordination to ensure safe, compliant and uninterrupted transport operations across all branches.

Key Responsibilities

• Fleet Documentation & Compliance: Maintain and monitor RC, Insurance, FC, Permit, Tax, PUC, HSRP and other statutory records; ensure timely renewals with zero avoidable lapses.
• GPS & CCTV Management: Ensure timely installation, activation, mapping and functioning of GPS and CCTV systems across the fleet; coordinate with vendors for troubleshooting and closure of issues.
• Vehicle Deployment & Operations: Coordinate vehicle deployment, transfers, replacements and operational readiness across branches.
• RTO & Vendor Coordination: Coordinate with RTO consultants, dealerships, insurance providers, GPS/CCTV vendors and internal teams for timely closure of requirements.
• Maintenance & Breakdown Support: Coordinate vehicle servicing, repairs, breakdown resolution and substitute vehicle arrangements to ensure operational continuity.
• Fleet Data & MIS: Maintain accurate fleet master data, compliance trackers, GPS/CCTV records and prepare timely MIS and management reports.
• Audit & Record Management: Ensure proper documentation, reconciliation, filing and audit readiness of all transport records.
• Follow-up & Escalation: Track pending activities, follow up with stakeholders and escalate delays or critical compliance/operational issues on time.
• Cross-functional Coordination: Work closely with branches, Finance, Accounts, Procurement, IT, Security, Administration and other stakeholders.
• Ownership & Accountability: Take end-to-end ownership of assigned transport activities and ensure timely closure within defined timelines.

Educational Qualification

• Bachelor’s degree in Transport Management, Logistics, Supply Chain Management, Operations, Business Administration or a related discipline.
• A postgraduate qualification in Logistics, Transport, Supply Chain or Operations Management will be an added advantage.
• Relevant certifications in Fleet Management, Transport Operations, Road Safety or Compliance will be preferred.

Key Competencies

• Transport & Fleet Operations
• Fleet Documentation & Statutory Compliance
• RTO & Regulatory Coordination
• GPS & CCTV Management
• Vehicle Maintenance & Breakdown Coordination
• Vendor & Service Provider Management
• Fleet MIS & Data Management
• Audit & Documentation
• Route & Vehicle Deployment Coordination
• Problem Solving & Decision Making
• Cross-functional Coordination
• Follow-up & Escalation Management
• Communication & Negotiation Skills
• Time Management & Attention to Detail
• Ownership, Accountability & Team Management

Preferred Experience

• Experience in institutional, school, corporate or large-scale fleet/transport operations.
• Hands-on experience in managing fleet compliance, RTO activities, GPS/CCTV, vendors, vehicle maintenance and transport MIS.
• Ability to manage multiple branches, stakeholders and operational requirements simultaneously.

Working Conditions:

The Manager Transport will be required to travel extensively throughout India

• The role may require working remotely and outside normal business hours
• The role may require working in noisy and busy environments such as construction sites, schools, etc.